Office Manager

Office Manager – Construction (10+ Years Experience Required)

Company: MGB Building Group
Job Type: Full-time, On-Site
Location: Toronto, ON

About MGB Building Group

MGB Building Group is a leading luxury construction firm specializing in custom homes, high-end renovations, and project management across the GTA. We are searching for a highly experienced Office Manager with strong construction administration and project coordination skills to support our growing team.

Position Summary

We are hiring an Office Manager (Construction Office Manager / Project Coordinator) with 10+ years of experience managing office operations, schedules, documentation, and multi-department coordination. This role is ideal for someone who thrives in a fast-paced construction environment and is confident leading teams, optimizing workflow, and maintaining strong communication across projects and departments.

This position directly supports leadership and plays a central role in ensuring smooth operations for our construction company.

Key ResponsibilitiesOperations & Administration

• Manage day-to-day office operations for a busy construction company
• Oversee workflow, communication systems, and reporting processes
• Maintain organized digital and physical filing systems
• Create and implement office policies, SOPs, and administrative best practices

Team & Project Management

• Support and manage team members to ensure project milestones and deadlines are met
• Delegate tasks and monitor progress across departments
• Act as a bridge between teams, trades, and leadership
• Lead internal meetings and provide regular operational updates

Scheduling & Coordination

• Coordinate schedules, project timelines, and team calendars
• Oversee resource allocation to maintain efficiency across multiple active construction projects

Communication & Reporting

• Prepare reports, project updates, and documentation for upper management
• Communicate professionally with internal and external stakeholders

Technology & Tools

• Advanced use of Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Use of project management and productivity tools (ClickUp, Toggl, GoHighLevel, DropBox) to track timelines and deliverables
• Use/knowledge of BuilderTrend preferred.

Qualifications

• 10+ years of experience in office management, project coordination, or construction administration
• Proven people-management experience
• Excellent written and verbal English communication
• Strong proficiency in Microsoft Office Suite
• Highly organized, detail-oriented, and able to prioritize under pressure
• Comfortable working in a fast-paced, construction-focused environment

Personal Attributes

• Proactive and solution-driven
• Strong leadership and interpersonal skills
• Independent, reliable, and highly professional
• Confident communicator with a polished and organized approach

Why Work With MGB Building Group?

• Join a respected Toronto builder specializing in luxury residential construction
• Support a dynamic team working on high-end renovation and custom home projects
• Competitive compensation based on experience
• Long-term growth potential within a structured, well-organized company

Job Types: Full-time, Part-time

Pay: $70,000.00-$80,000.00 per year

Experience:

• Administrative: 7 years (required)
• Customer service: 2 years (preferred)

Language:

• English (required)

Work Location: In person