Legal Support

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit

At Fasken, success means:

• Having a strong client service approach – you are ready, willing, and able to put our clients first and exceed their expectations
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and in the community
• Working collaboratively – you are a self-starter who values working in a collaborative team-based environment
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
• Approaching your work with agility and the willingness to learn and utilize new technology
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
• Demonstrating strong research, investigative and problem-solving skills with the ability to exercise judgment to resolve issues
• Always treat sensitive and confidential matters with discretion and diplomacy

Reporting to the Supervisor, Legal Support Services (LSS), the Legal Support Services Assistant has extensive experience in preparing and formatting complex legal documents, including lengthy corporate documents and litigation briefs for court. This role requires meticulous attention to detail, proficiency in advanced document formatting, and the ability to manage multiple tasks efficiently.

Hours of work are from Monday to Friday, 9:00 a.m. to 5:00 p.m. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid role requiring three (3) days in office.

Primary Responsibilities

• Prepare, format, and proofread complex legal documents across multiple practice areas, including real estate agreements, corporate governance documents, employment and human resources materials, and litigation briefs.
• Ensure documents adhere to firm standards, court requirements and clients expectations, including proper formatting, pagination, and citation.
• Utilize advanced document processing tools to create hyperlinks, tables of contents, and other navigational aids within lengthy documents.
• Collaborate with other LSS team members to ensure accurate and timely completion of tasks, adapting to urgent request and shifting priorities.
• Collaborate with legal professionals to gather necessary information, clarify instructions and ensure accuracy and completeness of documents.
• Manage version control and track changes in documents to maintain a clear record of revisions.
• Coordinate with internal parties, such as legal assistants and legal professionals, to obtain necessary documentation.
• Provide technical support for document-related issues, including troubleshooting formatting problems and ensuring compatibility across different platforms.
• Maintain confidentiality and security of all legal documents and client information.
• Share knowledge, mentor and cross-train team members.
• Identify areas for process improvement and adopt new technology solutions to enhance efficiency.
• Stay updated on the latest legal document formatting standards and best practices.
• Perform other duties, as assigned, to support the firm's needs and adapt to changing priorities.

Required Knowledge and Experience

• Minimum 3 years' experience as a Document Specialist or similar role in a legal environment.
• Post-secondary education in Office Administration (Legal), Law Clerk program or related field, an asset.
• Proficiency in Microsoft Office Suite, particularly Word, and other document processing software.
• Strong understanding of legal document formatting standards and court requirements.
• Proficiency in Adobe Acrobat and other PDF management tools.
• Excellent attention to detail and organizational skills.
• Ability to work under pressure and meet tight deadlines.
• Strong communication and collaboration skills.

Diversity and Inclusion

At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.

Accessibility and Accommodation

We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, employment and educational verifications.

Your Application

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.

NO AGENCIES, PLEASE.