Procurement Coordinator

The AQ Group of Companies is made up of two distinct but closely connected entities: Aquatech Dewatering Company and Aquosis Fluid Solutions. Each plays a unique role in how we deliver fluid management services across Canada.

Aquatech Dewatering is our contract services arm. They're the team that gets hands-on with projects—providing everything from engineering and planning to on-site installation, operations, and even 24/7 emergency response. Aquatech works with a wide range of clients, including contractors, municipalities, consultants, and industrial operators. With a large fleet of portable equipment and a skilled team of technicians, they're known for being reliable and responsive in the field.

Aquosis Fluid Solutions, on the other hand, focuses on rentals, sales, and service. They design and build custom pumping, dewatering, and water treatment technologies, and maintain a deep inventory to ensure clients have quick access to the equipment they need. Aquosis also offers tailored rental and sales programs, making it easier for clients to get turnkey solutions that fit their specific project requirements.

The Procurement Coordinator is responsible for supporting all purchasing and vendor management activities across the organization. This role ensures supplier pricing, preferred vendor lists, and product cost data remain accurate and up to date in the company's systems. The Procurement Coordinator works closely with Sales, Inventory, and Engineering to streamline vendor communication, optimize purchasing efficiency, and maintain strong supplier relationships.

Key Responsibilities

Vendor Management & Coordination

• Maintain and update the preferred vendor database, ensuring approved suppliers meet company standards for quality, cost, and reliability.
• Communicate with vendors to obtain and confirm quotes, lead times, and updated pricing.
• Support supplier qualification and onboarding processes, including documentation and compliance checks.
• Track vendor performance and assist in periodic evaluations with Procurement Manager/Director.

Pricing & System Management

• Update cost and sale price information in company systems based on vendor price changes.
• Review and verify price lists, purchase orders, and supplier invoices for accuracy.
• Work with Sales and Inventory teams to ensure pricing alignment between purchasing, sales quotes, and margins.
• Monitor cost fluctuations and flag significant changes that could impact profitability or job costing.

Procurement Operations

• Monitor open purchase orders and follow up on delivery schedules and shipping documentation.
• Assist in maintaining accurate records of procurement transactions and price histories.
• Support inventory and logistics coordination for rental and sales materials.

Collaboration

• Liaise between Sales, Inventory, and Engineering to ensure material and equipment needs are met on time and at competitive cost.
• Assist in developing sourcing strategies and standardizing procurement procedures.

Qualifications

Education & Experience

• Diploma or degree in Supply Chain Management, Business Administration, or related field.
• 2–5 years of experience in procurement, purchasing, or supply chain coordination (preferably in construction, manufacturing, or industrial equipment sectors).
• Experience with ERP or rental systems is an asset.

Skills & Competencies

• Strong understanding of vendor relations and purchasing processes.
• High attention to detail and accuracy in managing cost data and pricing.
• Proficient in Microsoft Excel and general data management.
• Excellent communication and negotiation skills.
• Strong organizational and multitasking abilities with the ability to prioritize under tight deadlines.
• Familiarity with dewatering, pumping, or water treatment products is an asset.