Facilities and Projects Lead

Role Summary

We are seeking a
Facilities and Projects Lead
to join our Operations team on a permanent, full-time basis, reporting to the Senior Manager, Operations.

The ideal candidate will have a strong background in facilities management with the ability to oversee day-to-day operations, ensure a positive, efficient workplace experience, and lead projects that enhance our office environment and operational effectiveness.

This onsite role is based primarily in our Toronto office, Monday to Friday, 8:00 a.m. to 4:00 p.m., with regular travel to our Oakville office (at least once per month) and occasional flexibility based on business needs.

Responsibilities

Facilities Operations:

• Serve as the primary point of contact for building management, vendors, and contractors, ensuring timely and professional service delivery.
• Oversee day-to-day facility operations, including maintenance, repairs, and routine inspections.
• Monitor and track facilities and office inventory budgets, service contracts, quotes and invoices.
• Support
  security, safety, and emergency preparedness,
  including participation on the
  Health and Safety Committee.
• Ensure compliance with health, safety, and accessibility regulations.
• Build collaborative relationships with lawyers, legal support and business services teams to address facility needs efficiently and with a service-first mindset.

Workplace Experience:

• Coordinate seating plans and coordinate office moves or reconfigurations, ensuring minimal disruption and smooth transitions.
• Collaborate with other departments on meeting room logistics and event-space requirements, including set-up and tear-down for all internal and external events.
• Maintain a positive, service-oriented workplace culture.

Special Projects:

• Lead and support workplace improvement initiatives, such as paperless office transitions, space optimization, and other workplace projects from planning through implementation and evaluation.
• Collect and analyze project data to monitor progress, identify risks, and support successful delivery of initiatives.
• Assess needs and provide recommendations for future facility and workplace enhancements.

Qualifications, Skills and Experience

• 6+ years of experience in facilities coordination, operations, or property management, ideally in a professional services or law firm environment.
• Flexibility to respond to after-hours issues at both office locations and perform physical tasks as required (e.g., lifting up to 30 lbs, bending, reaching, walking/standing for extended periods).
• Proven ability to manage vendors, contracts, and budgets effectively.
• Strong customer service skills and experience maintaining a professional, client-ready office environment aligned with firm standards.
• Experience leading workplace improvement or relocation projects.
• Proficient in Microsoft Word, Excel, Teams, and SharePoint; familiarity with facilities management systems is an asset.
• Sound knowledge of health and safety, accessibility, and emergency preparedness requirements.
• Excellent communication, interpersonal, and client service skills.
• Highly organized, able to manage multiple priorities and deadlines with professionalism and discretion.
• Post-secondary education in facilities management, operations, or project management preferred; PMP certification an asset.

Candidates who meet the above qualifications are asked to apply online with a copy of their
resume and cover letter attached
, preferably together in one file.

WeirFoulds welcomes applications from all qualified candidates. We recognize the need to demonstrate equity, diversity and inclusion in everything we do, and are committed to providing an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact our Human Resources Team