Supply Management Coordinator

Mohawk Medbuy Corporation (MMC) is a national, not-for-profit, shared services organization that supports hundreds of health care providers across Canada, as well as child welfare agencies and other public sector organizations. MMC provides value-driven contracting and procurement solutions for medical/surgical supplies, pharmaceutical products, local sourcing, capital (equipment, FF&E and redevelopment) and nutrition solutions. Other services include data analytics, in-hospital support, warehousing/logistics, technology, procure-to-pay, and accounts payable.

With an emerging focus on sustainability and reconciliation with Indigenous Peoples, MMC is actively supporting the creation of a resilient value chain that incorporates environmental, social and governance best practices. Based in Burlington, ON, the organization also has offices in Toronto, Thunder Bay, Kingston, Brantford, London and Chatham, and a distribution centre in Oakville.

We are currently recruiting for a full-time Supply Management Coordinator to support our Logistics team at Mississauga Hospital. This position would require the individual to be onsite , within the hospital five days per week.

Position Overview

The Supply Management Coordinator reports to the Manager, Logistics and is responsible for inventory management of medical-surgical supplies in specialty areas including the Operating Room. Under the direct supervision of the Mohawk Medbuy -Trillium Health Partners (THP) Logistics Manager, and in collaboration with the hospital clinical team, the SMC’s role is to ensure timely ordering and receiving of supplies; coordinating medical device replacement, repairs and service; coordinating evaluation of new/substitute items with clinical experts; and updating associated materials management systems. Office Hours - Monday to Friday 8.00am to 4.00pm.

Key Responsibilities

Inventory Management

• Ordering and distribution of materials & supplies based on the department schedules and needs.
• Overseeing inventory levels, usage patterns and organization of supply locations.
• Developing tools and other process improvements related to standardization, stock management and replenishment.
• Taking appropriate action for product recalls and alerts as per Mohawk Medbuy and hospital policies.
• Working with vendors, sale reps, and Mohawk Medbuy stakeholders to resolve backorders.
• Accurately maintaining Materials Management database. (ex. Qwantify, Meditech).
• Facilitating equipment repairs and service with internal departments and external vendors.

Communication

• Frequent communication with vendors, Mohawk Medbuy departments, and hospital clinical staff.
• Notifying appropriate personnel of back orders and expected ship dates. Sourcing substitute products from vendors.
• Routine communication with data and purchasing teams to update pricing and other product related information in materials management systems.
• Immediate escalation of any issue that may impact patient care.

Customer Satisfaction

• Establishes and maintains effective working relationships with Trillium Health Partners management, patients, residents, customers, employees, contractors, suppliers and the community to ensure customer satisfaction.
• Demonstrate an exceptional experience for customers.

Work Experience and Educational Requirements

Qualifications and Skills

Education

• College diploma or Certificate in a related supply management field.
• SCMP, P. Log or other inventory related designation an asset.

Work Experience

• Minimum of 3 years of working experience in purchasing administrative capacity.
• Electronic inventory management experience, use of computers and barcode scanning.

Travel

• Ability to travel to Mohawk Medbuy offices if required.
• Occasional travel between other Trillium hospitals (Credit Valley & Queensway) for training and coverage.

As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Human Resources.

Mohawk Medbuy is a HOOPP employer offering a competitive salary, comprehensive benefits package and flexible remote work policy.

Qualified candidates with a desire to join our innovative team are invited to submit their application.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should any accommodation be required. Mohawk Medbuy is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA).