Assistant Event Coordinator

Company Description

Investor.Events is a full-service event production company dedicated to connecting public companies with the investment community through meticulously planned and impactful experiences. Having hosted over 100 successful investor-focused events across North America, we excel in creating professional platforms that foster meaningful engagement. Our services include exclusive luncheons, destination weekends, and VIP networking events to enable issuers to connect directly with investors.

The Role

We’re seeking a motivated, detail-oriented, and creative Assistant Event Coordinator to join our Vancouver office. This role supports event logistics, client management, and creative production - ensuring every Investor Events experience runs seamlessly from concept to completion.

Key Responsibilities

Event Coordination & Operations

• Support planning and execution of investor and corporate events
• Coordinate meeting schedules, event orders, capacity numbers, and room setups
• Handle venue sourcing, ticket distribution, and on-site event hosting
• Assist with photography, testimonial gathering, and shareholder organizing
• Manage timelines, logistics, and post-event reporting

Creative & Marketing Support

• Build and manage templates for invitations, RSVP emails, LinkedIn event pages, and calendar placeholders
• Collaborate with the design team on graphics and branded materials
• Support client posts, LinkedIn follower growth, and engagement tracking
• Ensure all materials align with brand standards and event objectives

Client & Relationship Management

• Maintain and update client profiles and communication records
• Track invitations, RSVPs, and engagement through CRM systems
• Manage rep information and investor network databases
• Support clients with engagement pages, conference listings, and LinkedIn content

Creative & Marketing Support

• Build and manage templates for invitations, RSVP emails, LinkedIn event pages, and calendar placeholders
• Collaborate with the design team on graphics and branded materials
• Support client posts, LinkedIn follower growth, and engagement tracking
• Ensure all materials align with brand standards and event objectives

Qualifications

• 1-3 years of experience in event coordination, marketing, or client relations
• Strong organizational, communication, and multitasking skills
• Proficient with Google Workspace, CRM tools, WordPress Mgmt, and Social Media Platforms
• Professional demeanor and ability to thrive in a fast-paced, office-based environment
• Willingness to assist with on-site events and occasional travel

Why Join Us

• Work in-office with a collaborative, passionate team in Vancouver
• Be part of high-profile investor events across North America
• Gain hands-on experience in event management, marketing, and client engagement
• Opportunity for career growth within a creative and entrepreneurial company