Office Manager

Office Manager

Markham, ON | 100% In-Office

$55,000 – $80,000 + Bonus

Our client is a one-stop solution for Fire & Safety Systems, including Design, Project Management, Consulting, Maintenance & Service, and Inspections .

The Role

We are seeking an Office Manager to play a central role in supporting operations, field teams, and leadership. This is a hands-on position ideal for someone who thrives in a smaller-company environment and enjoys wearing multiple hats while keeping projects, people, and processes running smoothly.

Key Responsibilities

• Manage administrative, account, and file management for active projects
• Handle billing and invoicing , including data entry and invoice submissions
• Prepare and send quotes for services to clients
• Follow up on invoices, payments, contracts, and ongoing jobs
• Schedule field technicians and service calls
• Attend daily morning meetings with managers to align on priorities
• Maintain continuous communication with subcontractors, technicians, managers, and third-party accounting partners
• Track and stay informed on all active projects to ensure smooth execution

What We’re Looking For

• Previous experience in the fire protection / life safety industry (preferred)
• Strong proficiency in Microsoft Office (Word, Excel)
• Experience with Adobe / Bluebeam and QuickBooks is an asset
• Background in a smaller or growing company , comfortable wearing multiple hats
• Highly organized, detail-oriented, and proactive
• Excellent communication and coordination skills