Accounting Administrator

• Create and send invoices and statements; track payments and follow up on outstanding accounts.
• Validate, enter, and process vendor invoices; prepare vendor payments.
• Respond to client and vendor inquiries and resolve billing discrepancies.
• Maintain accurate and up-to-date client and vendor records in the ERP system.

• Manage and reconcile sales data from Amazon, Costco and Shopify.
• Monitor customer shipments and ensure timely invoices.
• Prepare reports, including expense reports and basic financial summaries.
• Reconcile bank statements and assist with general bookkeeping duties.

• Welcome guests and direct them in a friendly and professional manner.
• Answer incoming phone calls, take and relay messages accurately.
• Sell company products and maintain an accurate log of inventory.
• Maintain and update list of suppliers and purchasing information for procurement.
• Order and manage office supplies inventory to ensure a well-stocked workplace.
• Prepare and send letters, faxes, memos, and emails as required.
• Provide backup support for other accounting team members in addition to general office administration as requested.

• Certificate, Associate Degree or Diploma in Accounting.
• Minimum of 2 years of experience in clerical, administrative, or accounting-related roles.
• Previous experience in general accounting, invoicing, accounts payable and accounts receivable.
• Solid understanding of accounting principles and payroll processes.
• Proficiency in MS Office, particularly Excel.
• Strong analytical, organizational, and problem-solving skills..
• Ability to work under pressure and meet tight deadlines.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Self-motivated with the ability to work independently and collaboratively.

Equation Staffing Solutions is a successful, award-winning Calgary based staffing and recruitment agency specializing in the placement of candidates on a temporary, contract or permanent basis. The industries we serve include oil and gas, warehousing & transportation, finance & accounting, banking, health care, educational institutions, engineering & technology, manufacturing, construction, agriculture and all levels of government. The job families we place people in comprise of general office & admin support, human resources, customer support, warehousing, trades, machine operators, production, accounting, records management, business management & information management.