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HR Assistant
Canada's National Ballet School
- Toronto, Ontario, Canada
- Toronto, Ontario, Canada
Über
About Us:
At NBS, you'll be part of a welcoming community dedicated to the arts and education. We offer a supportive work environment where new ideas are valued, and professional development is encouraged. NBS has 300+ employees supporting programs ranging from professional ballet training, community engagement, and ground-breaking health initiatives. Our collaborative work culture thrives on creativity, passion, and continuous growth. NBS is committed to the goal of being an equity-informed school. We invest heavily in work and practices that foster positive change internally while driving a progressive evolution in the wider sector. We recognize our responsibility as Canada's largest arts training organization and one of its oldest, to address anti-Black racism, reconciliation with Indigenous peoples and systemic oppression in Canadian society.
Your Role:
Working under the general supervision of the Human Resources Manager and Director, Equity and Belonging. The HR Assistant will support the proactive, effective and fast-paced operations of the HR and EDI departments at Canada's National Ballet School (NBS). The HR Assistant will provide administrative support in all HR and EDI functional areas including administration, HRIS, onboarding, data management, recruitment, equity & belonging and event planning. The HR Assistant will also be responsible for the effective provision of human resource services to managers and employees and the effective maintenance of the HRIS and reports.
The job duties will be performed in a regular office environment with frequent interruptions This is a hybrid position, with the chance of working remotely twice weekly.
Major Duties and Responsibilities
Human Resources
- Provide administrative support including maintaining physical and digital filing systems, scanning, photocopying, data entry, generating reports, drafting documents and communications, mail distribution, process expense forms and invoices.
- Act as first point of contact within the HR department for all employees providing assistance or directing inquiries as needed; respond to requests for telephone or written verifications of employment and other requests for information.
- Provide administrative support for recruitment activities including updating/creating job postings, posting job advertisements, updating the NBS Intranet and Careers page; conducting reference checks, drafting employment agreements/preparing paperwork packages etc.; assist with onboarding and orientation process.
- Coordinate the volunteer and intern program by posting volunteer and intern opportunities; reviewing volunteer and intern applications, facilitate interviews, conducting reference checks, preparing agreements, complete criminal background checks and paperwork/training; liaise with managers.
- Assist with training sessions including preparation, logistics (i.e. scheduling, location, correspondence/invitations), tracking participants (i.e. attendance records and follow-up), updating and maintaining training records.
- Responsible for maintaining the HRIS by: compiling, entering, and verifying employee information including set-up of new employees and changes in status/pay/personal information; checking to ensure information is current before forwarding to Payroll for processing; generating reports as needed; assist with tasks related to time and attendance tracking.
- Help co-ordinate employee events including the annual holiday party, the welcome back reception and retirement celebrations. Tasks include arranging catering, décor, activities, A/V and room set-up, and gifts or prizes. Organize the preparation and delivery of sympathy cards and/or flower arrangements.
- Provide additional administrative support as needed across all HR functions including pension & benefits, health & safety, training & development, policy etc.
- Uphold employee confidence and protect the HR function by keeping human resource information confidential.
- Administer the EDI intranet page; prepare documents for upload and ensure all forms, documents and resources are consistently up to date.
- Data management; draft and administer surveys, data entry, prepare data summaries, report generation, conduct misc. research.
- Provide assistance in organizing and tracking EDI training and development opportunities/initiatives.
- Participate in the development of monthly EDI Line Newsletter, book club and engagement activities; collaborate with HR and the EDI Committee to draft monthly resources and plan activities (i.e. lunch + learns, wellness activities, cultural events etc.) pertaining to monthly themes to promote employee development, engagement and belonging.
- Maintain confidence and discretion by keeping student and employee information and concerns confidential.
- All other duties as assigned.
We value enthusiasm and a willingness to learn just as much as experience. We encourage you to apply even if you don't meet every qualification listed. If you have strong interpersonal skills, a knack for problem-solving, and a passion for contributing to a creative and supportive environment, we'd love to hear from you
Skills and Qualifications:
- Completion of college or university degree in a related field and a Human Resources program; CHRP designation or in progress considered an asset.
- Knowledge of Human Resources function and relevant legislation.
- Proficient knowledge of Microsoft Office.
- Proficient HR related software experience.
- Good knowledge of Canva.
- Ability to handle confidential information with discretion and integrity.
- Excellent organizational and time management skills.
- Ability to work in a fast-paced environment with tight deadlines and shifting priorities.
- Strong communication and interpersonal skills.
- High attention to detail.
- Expected to work on own initiative to manage delegated projects.
Thank you for considering a career with Canada's National Ballet School. We look forward to potentially welcoming you to our team
Sprachkenntnisse
- English
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