Lab Administrator

About Us:

HIGH NORTH LABORATORIES INC is Canada's fastest growing analytical laboratory providing the Cannabis industry with quick and reliable product testing to bring transparency and confidence to all transactions. We are committed to continuous quality improvement and innovation in our processes, and believe that a strong, cohesive, and committed team is a key factor to our success.

High North Laboratories' is now seeking an Administrator who will oversee and implement administrative procedures, establish work priorities, ensure smooth administrative operations and coordinate administrative services. The ideal candidate for this role is a detail oriented, adaptable individual with a strong commitment to integrity and confidentiality.

Why Work for High North Laboratories?

We Value You: At High North, we believe that a positive employee experience is all about creating and maintaining a supportive and inclusive environment where every employee feels welcome. Every one of our dedicated team members brings a unique perspective and we value and encourage the contributions they make.

Growth: This role will leverage all your skills and afford you the opportunity to learn new ones. We invest in training and development in a big way, so you can build your future along with ours, creating an impactful career unique to you.

The Perks: You will enjoy a competitive salary and a comprehensive benefits package, including medical and dental insurance; long-term disability; vacation and sick leave; paid holidays; and more.

Attributes of a High North Laboratories, Lab Administrator

Great Communicator: You have excellent oral and written communication. You effectively communicate and coordinate effectively at every level.

Strong Project Manager: You are exceptionally skilled at juggling multiple tasks, allocating and optimizing resources and managing timelines. You manage a task from start to finish and keep everyone appropriately informed.

Problem Solver: You like to solve a variety of problems – no task is too big or too small. You think ahead, consider all the variables, and anticipate challenges. You easily adapt to diverse range of duties and to overcome challenges constructively. You possess the ability to synthesize information to identify problems and solutions.

Detail Oriented: You are meticulously attentive to details, get it right the first time, and accurately keep track of all the moving parts.

Autonomous: Open adherence to the standards, guidelines, and operating procedures relevant to one's role and as stipulated by organizational policy

Integrity & Transparency: You are self-confident and assertive, approachable, and responsive. You understand the mission, needs, and direction of the organization.

Adaptability & Agility: Ability to be receptive and accepting of new ideas, methods, and processes.

Core Responsibilities:

• Adherence to laboratory SOPs, Quality Assurance and Quality Control protocols and procedures.
• Performing general administrative duties such as ordering supplies, preparing communication, corresponding with vendors/suppliers/customers
• Providing Head of Laboratory with documentation needed for meetings and correspondence.
• Maintaining confidential information for the business, ensuring information is handled appropriately.
• Receiving calls, taking messages and routing correspondence.
• Taking dictation and minutes and accurately enter data.
• Assisting the Head of Laboratory with administrative functions.
• Special Projects as assigned by Head of Laboratory.

Skills, Qualifications and Experience:

• Degree or Diploma, in business administration or communications.
• 2+ years of Administrative/Executive Assistant experience.
• Knowledge of OOS, LIR, CAPA investigation.
• Laboratory experience an asset.
• Preferred experience in GLP, GMP background.
• Knowledge of GMP and ISO 17025 requirements an asset.
• LIMS experience is an asset.
• Full comprehension of administrative systems and procedures.
• Excellent knowledge of MS Office including Excel.
• High Proficiency in English verbal and written communication skills.
• Exemplary planning and time management skills.
• Up-to-date with advancements in office technologies and applications.
• Ability to multitask and prioritize daily workload.
• Discretion and confidentiality.

Job Types: Full-time, Permanent

Pay: From $50,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Application question(s):

• What level would you rate your expertise with Microsoft Office (Beginner, Intermediate, Advanced). This includes Word, Excel, PowerPoint.

Education:

• Secondary School (required)

Experience:

• Laboratory: 2 years (preferred)
• ISO 17025: 1 year (preferred)
• GMP: 1 year (preferred)
• Administrative: 2 years (required)
• Office management: 2 years (preferred)
• Executive Administration: 2 years (preferred)

Work Location: In person