IP Clerk

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What We Do.

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 125 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada's leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

We are part of the IPH Group. IPH is the Asia Pacific's leading intellectual property services group, comprising a network of member firms working in eight IP jurisdictions and servicing more than 25 countries. The group includes leading IP firms AJ Park, Griffith Hack, Pizzeys and Spruson & Ferguson and Smart & Biggar. IPH employs across Australia, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, Thailand, and Canada.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity.

We are currently looking for an IP Clerk to join our team. In this role you will be part of our administrative team providing operational support to our patent or trademark agents and lawyers. This role is open to both bilingual (French/English) and non-bilingual candidates and can be based out of our Ottawa, Toronto or Montreal office.

Responsibilities.

• Enter due dates and other information into the file management system.
• Process and review incoming electronic and physical Canadian Intellectual Property Office (CIPO) correspondence.
• Process incoming electronic mail.
• Prepare and report payment submissions for maintenance fees, including invoices to clients.
• Perform general administrative tasks including preparation of billings.

All teams are expected to interact with practitioners and other team members, and potentially handle sensitive client information. They may be asked to perform other duties, as assigned.

This is not an exhaustive list of responsibilities and there may be a requirement to carry out other tasks in accordance with the needs of the organization.

Qualifications, competencies and experience.

• Diploma in administration, business or a related field;
• Administrative or office experience;
• Proficiency in English required; French fluency is considered an asset
• Excellent interpersonal and communication skills including the ability to deal directly with clients and all levels of staff
• Excellent attention to detail, highly organized and proactive
• Highly proficient in MS Office and ability to learn new software and technology quickly

Smart & Biggar offers a comprehensive total rewards package including:

• A competitive compensation structure based on transparency, clarity and fairness;
• A flexible benefits program;
• Personal days to help balance personal and professional commitments;
• Employee referral program.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.