Senior Project Coordinator - Change Management

30 Commercial Road, Toronto, Ontario, Canada.

In-person role.

Demathieu Bard: Daring to endeavor!

Our Culture

Construction Demathieu & Bard (CDB) Inc. is the Canadian subsidiary of Demathieu Bard, a company based in France with over 160 years of experience in the construction industry, and has been operating in Canada since 1997.

CDB specializes in major infrastructure construction and rehabilitation and is known for its innovative, complex construction methodologies and adaptability when undertaking challenging projects. As the general contractor, construction manager, and/or project manager, CDB continues to successfully deliver complex and challenging projects, particularly heavy infrastructure projects such as bridges, canals, dams, tunnels, culverts and viaducts.

Job Description

This is a full-time position for Construction Demathieu & Bard's joint venture (referred to as Leaside Valley Builders) with EBC on the Don Valley Crossings project in East York. The expected project duration is four years (estimated completion date: September 2028). Regular office hours are 7am to 5:30pm, Monday to Friday, however hours can vary depending on project requirements.

Reporting to the project manager, as the Senior Project Coordinator – Change Management, you will be responsible for implementing and overseeing projects schedules. The Senior Project Coordinator – Change Management collaborates with project managers as well as other internal and external stakeholders, setting tasks and monitoring the execution of project timelines, as well as preparing project progress and performance evaluation reports.

Responsibilities

Scheduling:

• Consult with project managers and technical experts to set up assignments, tasks, and subtasks to ensure satisfactory execution of project contracts
• Develop, implement, and maintain an effective scheduling management system
• Monitor project timelines and deadlines
• Identify potential project schedule delays and facilitate intervention in a timely manner
• Accommodate updates and changes to project schedules
• Recommend actions to keep projects within budget and scheduled timelines
• Document project scheduling processes and maintain records
• Visit project site to monitor implementation of schedules

Project Coordination:

• Responsible for material takeoffs, quantities, and ordering
• Track project progress against budgets and schedules
• Monitor project work according to technical specifications and drawings
• Support Project Manager and site Superintendent as required
• Attend project meetings and take part in project planning
• Prepare meeting agendas / minutes and weekly work schedules
• Work with project personnel to solve challenges and recommend solutions
• Review and transmit shop drawings and other submittals
• Manage change notices and change orders
• Prepare RFIs, TMRs, and work procedures
• Prepare progress payments
• Other responsibilities as required

Cost Analysis & Claims:

• Benchmarking reports & Cost reports
• Unit rate analysis
• Undertaking change cost tracking & management
• Support research related to construction change conditions throughout project scope, including analysis of official project data (navigating internal project server)
• Develop and manage cost impact summaries, while ensuring expenditure traceability.
• Reviewing commercial claims
• Post-claim cost management including forecasting, change management, cost reconciliations, cost reporting (meaning building a construction financial impacts claim, for an event that has already occurred)
• Prepare and evaluate supporting claims reporting, through analysis of prime contract, as well as sub-contracts
• Conduct financial variance analyses/audits and recommend corrective actions
• Support project team with monthly progress payments

Qualifications required

Education and Experience

•      Diploma in Project Management and Civil Engineering or relevant area / combination with experience

•      5+ years of progressive experience as a scheduler in Heavy Civil construction setting

•      Certification as a PMI scheduling professional (PMI-SP) will be advantageous

•      Extensive experience in schedule planning and management

•      In-depth knowledge of the scope of projects within the industry

•      Advanced ability to evaluate project progress and facilitate interventions

•      Ability to keep stakeholders informed of project timelines and changes

Core Competencies Required

•      Teamwork

•      An out-going team player

•      Exceptional communication skills both written and oral • Accountability

Job Specific Competencies

•      Outstanding organizational and time management skills

•      Acute detail orientation

•      Ability to follow instructions and to follow-up on ongoing matters

•      Ability to juggle and prioritize diverse requests

•      Adaptability to changing working conditions

•      Analytical and problem solving

•      Proficiency with planning and follow up

•      Initiative

•      Workplace Health and Safety Awareness

Computer Skills

•      Proven experience working with MS Project and Primavera P6

•      Proven experience working with Microsoft Office Suite (PowerPoint, Word, Excel, Outlook)

Assets

•      Knowledge of French (speaking and writing)

•      Experience working in Construction

Work Conditions

•      Willingness and ability to work overtime when necessary to deliver the project on time

•      Clear driving record / own vehicle

CRIMINAL RECORD CHECK

All offers of employment are contingent upon the successful completion of a criminal record check. Applicants must consent to this check as part of the hiring process.

NOTICE REGARDING RETENTION OF APPLICATIONS:  

All CVs received and not selected for a specific position will be kept in our database for a period of 12 months from the date of receipt. After this 12-month period, your information will be automatically deleted from our system. We take great care to ensure the security and confidentiality of your data throughout its storage. If you wish to update your information or withdraw your application before the expiry of this period, please do not hesitate to contact us at    

NOTICE REGARDING THE USE OF A.I.  

As per Part III.1 of the ESA, 2000, section 8.4(1), CDB uses Artificial Intelligence (AI) to screen, assess or select applicants.  

VACANCY

This job advertisement relates to a current vacancy.

OUR COMMITMENT TO DIVERSITY, EQUITY & INCLUSION: 

We respect and value our differences. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, Construction Demathieu Bard (CDB) Inc. is committed to making the Recruitment & Selection process accessible. Should you require accommodation through any stage of the recruitment process, please let us know when we contact you and we will work with you to meet your needs.