Project AR

Overview
We are seeking a detail-oriented and organized Project Accounts Receivable Clerk to join our Finance Team. The Project AR is responsible for monitoring the Progress Billing of projects, investigating variances, process Progress Billings, ensuring that project billings are issued to customers and payments collected on a timely manner, reviewing budgets, and preparing AR related financial reports to the management team. Principle Accountability: Create and setup project accounts in the accounting system, Maintain project-related records, reconciling project billing, including contracts, change orders and purchase orders, and ensuring accurate financial record-keeping. This role requires proficiency with accounting software such as Sage 100 Contractor, strong customer service skills.

Duties

• Knowledge of understanding budget, contract and scope of works
• Manage project classification, coding, and approvals for projects
• Maintain project master change order sheet
• Follow billing policy/procedures on each billing
• Process and submit Progress Billings on a monthly basis
• Create and submit all project related T&M billings to the clients
• Respond to billing related questions and concerns
• Apply EFT and Cheque payments, prepare cheques deposit
• Prepare project close out package
• Review account totals related to project revenues and expenses
• Report and review AR aging with management team
• Investigate all project expenses not billed to customers
• WCB clearance letter requests
• Investigate and reconcile project variances and submit variance reports to Project Managers
• Providing project managers and clients with timely billing reports, budgets & project forecasts
• Prepare Statutory Declaration form for client's payment
• Respond to requests for billing detail from customers
• AR collection calls, ensure billings to be paid in a timely manner
• Prepare monthly billing report for management team to give project updates
• Prepare reports and assist for year end bonus calculation
• Close out project accounts upon project completion
• Compile information for internal and external auditors, as requiredProcess and record customer payments using accounting software including QuickBooks, Sage, and PeopleSoft
• Perform account reconciliation to ensure accuracy of receivables records
• Communicate with customers via phone and email to follow up on outstanding invoices
• Maintain accurate bookkeeping records and update customer accounts regularly
• Assist in month-end closing processes related to receivables

Experience

• Prior experience working with Construction field Accounts Receivables is highly preferred
• Sage 100 contractor is an asset
• At least 3 -5 years AR billing and collection experience
• Construction progress billing knowledge is a must
• Proficiency with MS Excel, Word and outlook
• Highly motivated self-starter, quick learner with attention to detail
• Ability and willingness to attribute effectively in a team environment
• Construction project accounting certificate is an asset
• Must have excellent communication and writing skills
• Proven background in accounts receivable, and account reconciliation
• Exceptional phone etiquette and customer service abilities to handle client inquiries professionally
• Basic math skills necessary for accurate data entry and account analysis
• Experience in a fast-paced office environment with attention to detail is advantageous

Benefits:

• Extended health care

• Vision care

• Dental care

• Short term disability insurance

• Vacation & paid time off

• Health and wellness program

• Employee travel benefit program

• RRSP matching program

• Education reimbursement program

• Company events & social hours

• Business casual dress code

Job type: Full time, permanent

Schedule: Monday to Friday

Location: In-person; in Coquitlam office.

Job Types: Permanent, Full-time

Salary: $60,000 to $65,000 per year based on experience

Job Types: Full-time, Permanent

Pay: $60,000.00-$65,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care
• Wellness program

Work Location: In person