URGENT: Executive Assistant to the Founder

Application Deadline: 22 November 2025

Department: Operations

Employment Type: Full Time

Location: Toronto

Compensation: $5.00 - $7.00 / hour

• Manage executive calendars, schedule meetings, and coordinate internal and external appointments.
• Organize, track, and maintain business documents, reports, and records.
• Prepare and process correspondence, memos, and internal communications.
• Handle data entry and ensure accuracy of information in Odoo (ERP/CRM) and other company databases.
• Utilize Microsoft Excel for data tracking, reporting, and reconciliations.
• Communicate and collaborate effectively using Microsoft Teams and Outlook for scheduling and correspondence.
• Respond to customer inquiries via email or chat in a timely and professional manner.
• Forward or escalate customer issues to appropriate team members when necessary.
• Maintain records of customer interactions in Odoo or Shopify, ensuring all communications are documented and tracked.
• Assist the sales team by preparing proposals, tracking leads, and updating CRM records.
• Coordinate with internal teams to ensure timely follow-up on leads and client requests.
• Generate sales performance reports using Excel and assist in preparing presentations and summaries for management.
• Support order entry, product listings, and customer data accuracy within Shopify and Odoo systems.
• Support the onboarding and coordination of new clients or sales projects as needed.

• Minimum 2–3 years of experience as an Executive Assistant, Administrative Assistant, or Sales Support Specialist.
• Strong proficiency in Odoo (ERP/CRM) and Shopify.
• Advanced skills in Microsoft Excel, and working knowledge of Microsoft Teams and Outlook.
• Strong organizational, communication, and time management skills.
• Excellent written and verbal communication skills in English.
• Ability to work independently, exercise good judgment, and maintain confidentiality.
• Detail-oriented with the ability to multitask and meet deadlines in a fast-paced environment.

• 40 hours per week
• Monday to Friday
• 9AM - 6PM Pacific Standard Time Zone

• $5-$7USD/hour
• HMO coverage after 1 year of employment.