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Accounts Payable Supervisor
- Dorval, Québec, Canada
- Dorval, Québec, Canada
Über
Job Summary
The Accounts Payable Supervisor oversees the daily operations of the accounts payable “(AP”) function, ensuring accurate, timely processing of vendor invoices and payments within a shared services environment supporting multiple Canadian entities reporting under Accounting Standards for Private Enterprises (ASPE). This role supervises staff, enforces internal controls, supports month-end close, and works closely with internal departments and external vendors to resolve discrepancies and improve processes while balancing efficiency, cost-effectiveness, and financial integrity.
Key Responsibilities
- Supervise end-to-end AP processes
- Support, coach and develop the AP team, including training, workload management, and performance feedback
- Oversee accurate and timely processing of invoices, expense reports, credit cards and vendor payments
- Ensure compliance with company internal policies, accounting standards, delegation of authority and internal controls
- Review and approve invoice coding, payment runs, and vendor setups
- Ensure compliance with Canadian indirect taxes (GST/HST, QST, PST) and support accurate tax coding and reporting
- Resolve complex vendor issues and discrepancies in a timely and professional manner
- Coordinate AP activities related to month-end and year-end close (Coordinate AP cut-off procedures to ensure expenses and liabilities are recorded in the correct period)
- Act as back-up to all AP functions when necessary to maintain smooth workflow
- Prepare and review AP reconciliations, reports, and aging schedules
- Support audits by providing documentation and responding to inquiries
- Identify opportunities for process improvements and system efficiencies
- Develop and maintain standard operating procedures (SOPs) and process documentation
- Collaborate with purchasing, operations, and finance teams to ensure smooth workflows and improve upstream processes
Qualifications
- Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience)
- 3–5 years of accounts payable experience, including supervisory or lead experience in a multi-entity / shared service environment
- Strong knowledge of accounts payable processes and accounting principles
- Experience in a multiple entity accounting system environment
- Solid working knowledge of Canadian indirect taxes
- Proficiency in Microsoft Excel and other MS Office applications
- Excellent organizational, analytical, and problem-solving skills
- Strong communication and interpersonal skills
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Experience with high-volume invoice processing and multiple legal entities
- Strong attention to detail and follow-through
- Proficient in French and English written and oral
Preferred Qualifications
- Prior experience with process automation
- Prior experience with ERP systems and AP system implementations
Working Conditions
- Office work environment
- Occasional overtime during month-end or audit periods
Sprachkenntnisse
- English
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