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Collections Systems AdministratorLucas Museum of Narrative Art • Los Angeles, California, United States
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Collections Systems Administrator

Lucas Museum of Narrative Art
  • US
    Los Angeles, California, United States
  • US
    Los Angeles, California, United States
Jetzt Bewerben

Über

Collections Systems Administrator Opening in September 2026, the Lucas Museum of Narrative Art is dedicated to illustrated storytelling. Founded by George Lucas and Mellody Hobson, the museum’s collection features works by artists including Norman Rockwell, Kadir Nelson, Jessie Willcox Smith, N. C. Wyeth, Beatrix Potter, Judith F. Baca, Frida Kahlo, and Maxfield Parrish, comic legends such as Winsor McCay, Jack Kirby, Frank Frazetta, Alison Bechdel, Chris Ware, R. Crumb, and photographers Gordon Parks, Henri Cartier‑Bresson, Dorothea Lange. The Museum also houses the Lucas Archives, containing models, props, concept art, and costumes from Lucas’s filmmaking career.
Position Summary The Lucas Museum of Narrative Art seeks a Collections Systems Administrator to manage all aspects of maintaining the museum’s collections management database (The Museum System (TMS) and digital asset management system (NetX)), while providing back‑end and front‑end user support for staff across the museum. This position sits within the Registration Department and serves as lead liaison with multiple stakeholders across the institution, interfacing with art and image data, establishing workflows to improve both access to and the quality of data and assets. The Collections Systems Administrator is the point person on collection systems functionality, standards, and protocols, and will coordinate logistics of larger TMS and DAM‑related projects such as database upgrades, collection inventories, and interdepartmental system workflows. This role will collaboratively develop and monitor systems and metadata standards for a range of media to ensure they are aligned with national cultural object documentation standards. The position reports to the Head of Registration and supervises contractual assistants and related vendors.
Responsibilities
Administer and troubleshoot day‑to‑day TMS and DAM operations; maintain user accounts, security groups, auditing, data syncs, data hierarchies and standards.
Create/update training materials including help site content, implement best practices and standardization.
Provide advanced system training and guidance for TMS and NetX users as well as general user support.
Create and modify Crystal Reports, SSRS Reports, SQL queries and custom data views.
Oversee the intake of collection and non‑collection assets into the museum’s digital asset management system through both manual upload and automated workflows.
Apply accurate and relevant metadata to assets and organize files within the digital asset management system to support search and retrieval accessibility.
Manage planning and execution of data clean‑up, batch updates, record import/updates, and other data and asset migration projects ensuring adherence to data entry standards and cataloging guidelines.
In collaboration with the Head of Registration and IT, plan and execute system upgrades, plugins, implementation projects, and maintenance.
In coordination with the museum’s Information Technology (IT) and Digital departments, oversee the integration and transfer of data between TMS, NetX, CMS, and museum collections online or other digital platforms.
Assist asset contributors, including museum staff and external contractors, in entering additional metadata and organizing assets to support discovery, sharing, and department workflows.
Partner in the planning of collection information‑related projects throughout the Museum, including creating workflows, suggesting database functions, designing custom views/fields, and writing reports.
Serve as the primary liaison between the Registration department and collection systems vendors and freelance contractors for information and asset‑related projects as needed.
Perform other duties or special projects as assigned by Head of Registration and Director, Museum Services.
Core Competencies
Analytical Rigor: Simplifies complex problems by using critical thinking to evaluate problems, gather information, incorporate multiple perspectives, understand causes, and identify best‑possible solutions.
Courageous Communication: Works well with others both on the team and cross‑functionally to achieve individual, team, department, or organizational goals.
Collaborative Excellence: Communicates openly, listens actively, and integrates feedback from team, peers, and leaders.
Adaptive Resilience: Thrives in a rapidly changing and complex environment, adopts a continuous growth mindset.
Inclusive Interaction: Contributes to an environment where all employees feel belonging, valued, and empowered.
Building Trust & Relationship Management: Shares information and the "why" behind decisions; acknowledges when trust is broken and rebuilds.
Accountable Ownership: Takes ownership of outcomes, avoids blame mindset, and executes on deliverables promptly.
Strategic Alignment & Execution: Aligns actions with organizational goals, core functions, needs, and values; operationalizes ideas within the business model.
Critical Thinking: Uses probing questions and connections to address challenges.
Qualifications
Education & Experience: Advanced degree and demonstrated experience in library information or data sciences, museum registration, archives management, or related field (required).
Knowledge of data and asset structures and standards for museum collection management and culturally inclusive practices.
Minimum 5–8 years of administrative experience with a museum collections management database, preferably TMS; experience with SQL, SQL Server Reports, Crystal Reports; advanced knowledge preferred.
Minimum 3 years of administrative experience with a museum data asset management system, preferably NetX.
Experience with DAM taxonomy and metadata in a cultural heritage setting; knowledge of published vocabularies, standards, and linked data tools such as the AAT, TGN, ULAN, LCNAF, and Wikidata.
Experience providing user support and training in a team environment.
Experience with project and vendor management is preferred.
Salary $67,000 – $80,000 a year.
Equal Opportunity & Commitment to DEIB The Lucas Museum of Narrative Art embraces diversity and equal opportunity. We are committed to building a team that represents and supports a variety of backgrounds and perspectives. The Lucas Museum fosters a work environment that is free of discrimination and harassment, whether based on race, national origin, gender, gender expression, religion, ethnic background, age, disability, marital status, sexual orientation, or any other criterion prohibited by applicable federal, state, or local laws. Applications from traditionally underrepresented communities are encouraged.
Additional Information All staff at the Lucas Museum of Narrative Art lead through a deep commitment to diversity, equity, and inclusion, both within the Museum and with the communities that we serve. Salary and titles will be assigned commensurate to the successful candidates’ education and experience. An attractive compensation package will be offered to the successful candidate(s). Pursuant to the Lucas Museum of Narrative Art’s COVID‑19 Mandatory Vaccination Policy, the museum requires all new hires to provide proof of COVID‑19 vaccination as a condition of employment absent an approved medical and/or religious exemption.
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  • Los Angeles, California, United States

Sprachkenntnisse

  • English
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