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Description:
We are seeking an experienced, organized, and proactive professional to join our team as an Administrative & Accounting Coordinator . This person will play a key role in managing the office operations and financial administration for multiple companies within our division.
Key Responsibilities:
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Manage overall office tasks and workflow
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Prepare and send invoices, quotations, and bills
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Respond to customer emails and inquiries
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Assist with lead generation and business development
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Maintain and update financial and operational records using Google Sheets (formulas, reporting, tracking)
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Support management with organizing and streaming office and accounting processes
Requirements:
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Bilingual in French and English (written and spoken)
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Previous experience in a similar administrative/accounting role
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Knowledge of construction industry is an asset
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Proficient in Google Sheets, Excel, and basic accounting tools
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Highly organized, detail-oriented, and able to manage multiple priorities
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Ability to take initiative and suggest improvements to advance company operations
What We Offer
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A dynamic, professional work environment
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Opportunity to work across multiple companies
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Growth and development within the organization
Organizational & Administrative Skills
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Strong organizational and time-management skills
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Ability to multitask and prioritize effectively
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Attention to detail and accuracy
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Office workflow management
Accounting & Financial Skills
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Invoicing and billing
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Quotation preparation
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Basic bookkeeping and accounting knowledge
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Familiarity with Google Sheets, Excel, and formulas
Communication Skills
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Excellent written and verbal communication in French and English
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Professional email etiquette
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Client-facing skills (polite, responsive, clear)
Problem-Solving & Initiative
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Proactive approach to identifying and resolving issues
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Ability to streamline processes and improve efficiency
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Critical thinking to support company growth
Team & Interpersonal Skills
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Collaborative and adaptable
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Comfortable supporting multiple teams/companies
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Professional demeanor and discretion with sensitive information
Sprachkenntnisse
- English
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