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Administrative Assistant IV - Information Technology - Information Technology DivisionTexas Department of Criminal Justice TX • United States
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Administrative Assistant IV - Information Technology - Information Technology Division

Texas Department of Criminal Justice TX
  • US
    United States
  • US
    United States
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Administrative Assistant IV - Information Technology
Organization: INFORMATION TECHNOLOGY Primary Location: United States-Texas-HUNTSVILLE Job: Office and Administrative Support Employee Status: Regular Schedule: Full-time Travel: No Salary/Salary Range: $3,512.27 (RET 2.5% Less) Pay Basis: Monthly Hazardous duty/Longevity Pay: Longevity Pay Training Academy: No Work Site Visits: Yes Study Material: No Overtime Status: Non-exempt Job Posting: May 25, 2026, 5:00:00 AM Closing Date: Jun 4, 2026, 4:59:00 AM Job Summary
Performs highly complex administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; and preparing and editing reports and documents. Works under limited supervision with moderate latitude for the use of initiative and independent judgment. Essential Functions
A. Performs administrative support and technical assistance work for an agency program; prepares, interprets, and disseminates information concerning agency programs and procedures; coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms, and other documents; and develops and maintains record keeping and filing systems. B. Assists in researching technical and policy issues; and responds to inquiries regarding technical program and administrative rules, regulations, policies, and procedures. C. Coordinates work with other staff, departments, officials, agencies, organizations, and the public; coordinates meetings; and makes travel arrangements and prepares related documentation. D. Reviews and processes requests for human resources actions; assists in the implementation of human resources policies and procedures; and performs time keeping for the department. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. Minimum Qualifications
A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Data gathering and assessment experience in an information technology environment preferred. 4. Computer operations experience preferred. 5. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. 6. Human resources experience preferred. 7. Project coordination experience preferred. * Ability to maintain the security and integrity of critical infrastructure as it is defined by the state. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 3. Skill to interpret and apply rules, regulations, policies, and procedures. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill in problem-solving techniques. 6. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 7. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 8. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 9. Skill in the electronic transmission of communications. 10. Skill to prepare and maintain complex records and files in an automated system. 11. Skill to type 45 words per minute (with no more than 10 errors) preferred. Additional Requirements With or Without Reasonable Accommodation
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile. Additional Information Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. Questions regarding this posting may be directed to: Shelbie Morrow Human Resources Headquarters 2 Financial Plaza, STE 600 Huntsville, TX 77340 PH (936) 437-4106 EMAIL hr.selectionsteam3@tdcj.texas.gov The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.
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