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Sales Administrator
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If you're a highly organized, detail-driven professional who thrives in a fast-paced, customer-focused environment, The Blackhawk Group is seeking your talent to join our Aircraft Sales team. This vital role supports the execution of high-value aircraft transactions by coordinating documentation, maintaining operational workflows, supporting customer communications, and ensuring seamless transaction support from prospect engagement through aircraft delivery. As a Sales Administrator, you will serve as a key operational partner to our Aircraft Sales organization helping deliver the premium, white-glove experience our discerning clientele expect. If you enjoy managing multiple priorities, building strong relationships, staying organized in a fast-moving environment, and supporting a team that redefines performance in aviation, we want to hear from you! What You'll Do
Provide administrative and operational support to the Aircraft Sales team, including document preparation, scheduling, correspondence, and record maintenance Maintain and organize aircraft transaction files, customer records, contracts, and sales documentation with exceptional attention to detail Coordinate communication between customers, escrow agents, insurers, brokers, vendors, and internal stakeholders to support smooth transaction execution Prepare professional sales reports, spreadsheets, presentations, agreements, and customer correspondence with accuracy and professionalism Support CRM administration, including lead tracking, data entry, reporting, pipeline updates, and maintaining customer information integrity Coordinate calendars, meetings, travel arrangements, and logistics for sales leadership and team members Assist with invoice tracking, expense reporting, purchase requests, and vendor coordination related to sales activities and events Support planning and logistics for customer visits, aircraft demonstrations, delivery events, trade shows, and aviation industry activities Partner cross-functionally with Finance, Marketing, Maintenance, Upgrades, and Customer Support teams to ensure a seamless customer experience Monitor deadlines and proactively follow up on transaction deliverables to ensure timely completion of requirements Maintain confidentiality and exercise sound judgment when handling sensitive customer, financial, and transactional information What You Bring to the Table
Required Qualifications and Skills: High school diploma or equivalent required 13 years of experience in customer service, sales support, executive assistance, administrative support, or a related role Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Strong organizational skills with exceptional attention to detail and follow-through Ability to manage multiple priorities and deadlines in a fast-paced environment Professional written and verbal communication skills with a polished customer-service mindset Ability to maintain confidentiality and handle sensitive information with discretion Must live locally or be willing to relocate Preferred Qualifications: Associate or bachelor's degree in Business, Marketing, Communications, Aviation Management, or a related field Experience supporting sales teams, executives, or customer-facing operations Experience in aviation, luxury goods, real estate, automotive, or other transaction-driven industries Experience with CRM platforms, document management systems, and sales reporting tools Strong problem-solving and process improvement mindset Ability to anticipate needs and proactively support operational excellence Who You Are
You're a highly organized, customer-focused professional who thrives behind the scenes making complex processes run smoothly. You enjoy bringing order to moving pieces, balancing competing priorities, and delivering polished, high-touch support to internal and external customers alike. You take ownership, communicate professionally, and pride yourself on delivering exceptional service and follow-through. You live by our core values: Customer First. Own It. Make It Better. Be Quick. Grow Together. Blackhawk Benefits
In addition to a competitive compensation package, The Blackhawk Group offers: Medical, Dental, and Vision Insurance Life and Disability Insurance 401(k) Plan with Company Match Paid Time Off and Company-Paid Holidays Why You'll Love It Here
At The Blackhawk Group, you'll join a team redefining performance in aviation through precision, speed, and premium service. This role gives you front-row access to high-value aircraft transactions, customer experiences, and cross-functional collaboration in a fast-moving environment where operational excellence matters. You'll work alongside passionate aviation professionals and play a meaningful role in helping deliver world-class aircraft sales experiences to discerning clientele. Be part of something bigger. Join us as we build the next chapter of performance in aviation. About The Blackhawk Group
At The Blackhawk Group, we stand at the forefront of innovation, modernization, and collaboration within the light turbine aircraft market. Established in December 2021, the company operates across multiple U.S. locations including Broomfield, Camarillo, Columbia, Glendale, Waco, and Wasilla. Our platform includes industry leaders such as Blackhawk Aerospace, AVEX Aviation, and Finnoff Aviation, delivering proprietary engines, avionics, and performance upgrades that maximize aircraft capability while minimizing downtime. The Blackhawk Group is an Equal Opportunity Employer. Pay Range: $25 $32 per hour, Depending on Experience
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