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Administrative Assistant
McTech LLC
- Saint Paul, Illinois, United States
- Saint Paul, Illinois, United States
Über
401(k) matching
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
We are seeking a highly organized, detail-oriented Administrative Assistant to support our growing multi-state personal chef business. This role is the operational backbone of our Private Dining (PD) program while also supporting administrative functions across HR, payroll, inventory, and systems.
This person will own execution, not just tasks. They will manage moving pieces across clients, chefs, vendors, and internal systems, ensuring events run seamlessly and administrative processes stay accurate and on track.
The ideal candidate is a resourceful problem-solver who can navigate ambiguity, spot issues early, and proactively find solutions.
Key Responsibilities
Scheduling & Coordination:
Manage calendars for private dining events
Send calendar invites and confirmations
Coordinate logistics for chefs and clients
Event Planning Support:
Create and update Banquet Event Orders (BEOs)
Track client details, menus, dietary restrictions, and timelines
Ensure all event details are accurate and communicated clearly
Client Communication:
Send sample menus and follow-ups
Respond to client emails professionally and promptly
Help guide clients through the booking process
Administrative Support:
Data entry for invoices and payroll tracking
Maintain organized Google Sheets and CRM records (Streak CRM)
Assist leadership with day-to-day operations
Logistics Coordination:
Book travel (cars, hotels) for chefs when needed
Ensure all event logistics are handled in advance
Light Sales Support:
Handle inbound inquiriesAssist in guiding potential clients through services
Help convert leads into booked events (training provided)
Ideal Candidate
Extremely detail-oriented (nothing slips through the cracks)
Organized and systems-driven (you don’t rely on memory)
Comfortable managing multiple tasks at once
Professional and warm in communication (email + phone)
Proactive—you solve problems before they happen
Requirements
Strong experience with Google Workspace (Docs, Sheets, Calendar)
Experience managing calendars and scheduling
Excellent written and verbal communication
High attention to detail
Comfortable learning new systems (Streak CRM, QuickBooks basics)
20-25 hours/week w/ potential to grow into full-time
Preferred Skills
Experience in hospitality, events, or restaurant industry
Administrative or executive assistant background
Experience with CRM tools or invoicing systems
Application Instructions
A brief note explaining why this role is a good fit for you
Your current location (city + state)
Applications without these details will not be considered.
This is a remote position.
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Sprachkenntnisse
- English
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