Office Assistant
CAMPBELL CERTIFIED INC.
- Saint Paul, Illinois, United States
- Saint Paul, Illinois, United States
Über
Base pay range $35.00/hr - $40.00/hr
A US-based provider in the professional certification and credentialing sector seeking remote administrative support to ensure smooth business operations and high-touch stakeholder communication. This remote role supports cross-functional teams that deliver training, certification services, and customer-facing operational workflows.
Role: Administrative Assistant (Remote) Role & Responsibilities
Manage executive and team calendars: schedule meetings, coordinate time zones, prepare agendas, and follow up on action items.
Serve as primary point of contact for general inquiries—triage email and chat, respond to routine requests, and elevate issues to the appropriate owner.
Perform accurate data entry and maintain records in CRMs and internal databases; update contact details, certification statuses, and activity logs.
Prepare, format, and distribute documents and reports (spreadsheets, presentations, client letters) to internal teams and external stakeholders.
Coordinate virtual meetings and events: set up video calls, manage attendee lists, distribute meeting materials, and ensure technical readiness.
Support operational processes—invoice tracking, simple bookkeeping handoffs to finance, creating templates, and maintaining standard operating procedures.
Skills & Qualifications Must-Have
Proven experience in remote administrative or office assistant roles supporting US‑based teams.
Strong proficiency with Microsoft Office (Excel, Word, PowerPoint) and Google Workspace (Gmail, Sheets, Docs).
Hands‑on experience with CRM platforms for data entry and contact management.
Comfortable with video conferencing and collaboration tools (Zoom, Slack, or equivalent).
Highly accurate data entry and document formatting skills with strong attention to detail.
Reliable high‑speed internet, a dedicated remote workspace, and availability for core US business hours.
Preferred
Familiarity with HubSpot or Salesforce CRM.
Basic exposure to QuickBooks or other accounting software.
Experience with project/task management tools such as Asana or Trello.
Benefits & Culture Highlights
Fully remote, US-based role with flexible scheduling within core business hours.
Collaborative, mission‑driven environment that values operational excellence and professional growth.
Opportunity to work closely with certification and customer success teams; clear paths for increased responsibility.
We are seeking an organized, proactive Administrative Assistant who thrives in remote settings and can deliver reliable, high‑quality support. If you are detail‑oriented, tech‑savvy, and motivated to support a fast‑paced certification services team, we want to hear from you.
Skills: crm software, google workspace, slack, zoom, administrative, microsoft excel, microsoft word
Seniority level Entry level
Employment type Full-time
Job function Administrative
Industries Construction
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Sprachkenntnisse
- English
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