Accounting/Finance ManagerDigital Harbor Foundation • Saint Paul, Illinois, United States
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Accounting/Finance Manager
Digital Harbor Foundation
- Saint Paul, Illinois, United States
- Saint Paul, Illinois, United States
Über
IMPORTANT NOTE ABOUT FLEXIBILITY, POSSIBLE OVERTIME, AND EARLY MORNING MEETINGS For Full‑Time Salaried Employees, as a salaried exempt employee, you should understand and acknowledge that you are compensated for the performance and fulfillment of specific job duties and not by the hour. You should also understand and acknowledge that this role may require that you work overtime or additional hours outside of your scheduled work week to ensure those duties are fulfilled. As such, you should ensure that our personal obligations and commitments provide you the capacity and focus to meet these requirements. It should also be noted that our Finance, Accounting, and Compliance Division frequently meets early in the mornings – the right candidate will live in a Time Zone where this is possible.
IMPORTANT NOTE ABOUT POSITION STRUCTURE While our preference is W2/Employee based candidates; for the correct candidate we may entertain candidates who desire a more flexible 1099‑contractor based structure. We are not interested in outsourcing our work to accounting firms or service provider organizations.
Overview The Accounting/Finance Manager is a robust communicator of financial, accounting, and compliance related information. Under the direction of the CFCO they are a critical thought partner in advancing the organizations goals, projects, and processes in the finance, accounting, and compliance division. The right candidate will have experience in and possess strategic abilities to engage with projects in very dynamic ways. The person also engages in oversight and supervision of nonprofit financial matters to ensure proper procedures and processes for receipt and disbursement of funds, allocation of functional expenses, financial modeling, organizational reporting, general ledger account reconciliations, budget assistance, financial analysis, contract review and management, and other related duties as assigned. By bringing a significant level of prior experience and developed leadership, this critical professional will significantly increase the capacity of the Digital Harbor Foundation in response to recent expansion and anticipation of continued growth. Over the past 3‑5 years the organization has experienced tremendous financial growth in both its Fiscally Sponsored Projects (FSPs) and other divisions.
Education And Experience Requirements
REQUIRED: Must possess advanced soft skills and an ability to communicate complicated, financial, and business information to non‑financial audiences and stakeholders
REQUIRED: Must possess the ability to engage with projects, programs, and stakeholders in strategic conversations and dialogue with an energetic, dynamic, passionate, and problem‑saver mindset.
REQUIRED: Advanced Accounting/Journal Entry/GAAP Experience
PLEASE NOTE THESE SKILLS WILL BE TESTED DURING THE HIRING PROCESS. ONLY HIGHLY QUALIFIED CANDIDATES NEED APPLY
MUST HAVE Bachelor's degree in Accounting from (AACSB Accreditation)
MUST HAVE STRONG/ADVANCED Excel Skills (Formulas, Pivot Tables, V‑Lookups, etc.)
MUST HAVE STRONG/ADVANCED Journal Entry Skills (Debits/Credits/Financial Statements.)
5+ years of experience in financial planning, analysis, and modeling
Ability to present financial information to a non‑financial audience
Working knowledge of financial strategies
Proficiency in Microsoft Office and SAP, Oracle, or related financial systems
Preferred: Master’s Degree in Accounting
Preferred: Experience working with Nonprofit Organizations
Preferred: Experience working with ERP System and Advanced GL Software
Knowledge, Skills And Abilities
Proven work experience as a Senior Financial Analyst, Financial Analyst or similar role
Hands‑on experience with financial and statistical software
Expertise in MS Excel (creating spreadsheets and using advanced formulas)
Familiarity with finance databases
Understanding of Enterprise Resource Planning systems (ERP)
Up‑to‑date with accounting laws and regulations
Ability to present financial data using detailed reports and charts
Demonstrable strategic thinking skills
Confidentiality in handling sensitive financial information
Strong technical accounting background with knowledge of Generally Accepted Accounting Principles and financial reporting requirements
Strong analytical and quantitative skills
Excellent written and verbal communication abilities
Strong interpersonal skills, ability to work well on a team, and a positive disposition
Ability to effectively collaborate with various departments within the organization
Excellent communication, interpersonal, and presentation skills
Detail‑oriented and able to perform in a high‑pressure environment
Strong analytical thinking and problem‑solving skills
Journal Entry Skills (debits and credits – will be tested)
Strong Excel Skills & Analytical Skills
Strong organizational and multitasking skills
Highly organized with superb written and verbal communication skills
Proficient with Google Suite (Sheets, Docs, Slides)
Ability to work independently, including managing multiple projects and deadlines and proactively identifying and completing tasks
Ability to collaborate on informal and formal team‑based projects
Ability to think strategically and make recommendations that consider competing needs and priorities
Comfort proactively learning new skills
Knowledge relating to federal and state grant application and reporting Proficient with QuickBooks
Outstanding knowledge and understanding of applicable laws and regulations
Prior experience with fiscal sponsorship, or multiple subsidiaries or companies with a complex operating structure, is highly beneficial, including indirect cost rate applications
Additional Notes This position is remote and may have occasional in‑person meetings occurring in the Baltimore headquarters of Digital Harbor Foundation.
Role and Responsibilities - Strategic and Analytic Financial Management & Operations
Design and oversee financial systems, processes, protocols, policies, and procedures
Oversee financial services that affect divisions, under direction of the CFO to include:
Accounts Payable (AP) / 1099 Filings / Accounts Receivable (AR)
Ensuring payments are recorded in Salesforce (SF)
Cash receipt workpaper updates
Ensuring restricted net assets (RNA) workpapers are updated
Sending out divisional financial statements each month
Preparing monthly financial packages
Handling projects that affect specific divisional needs
Ensure compliance with nonprofit best practices and requirements
Monitor and control cash flow, including managing accounts receivable and accounts payable
Maintain the organization’s Rapid Reporting, Power BI, Dashboards, and Analytics
Financial Forecasting & Reporting
Implement and support data‑driven principles to guide the foundation’s work.
Develop and forecast budgets as well as provide financial concierge services to projects/project directors
Prepare timely financial statements, ensuring prompt and accurate month, quarter, and year‑end closings
Manage audits and financial compliance activities
Drive financial accountability by identifying and establishing key performance indicators (KPIs) and reporting, contributing to tracking and reporting on engagement outputs and outcomes for both internally and externally submitted reports
Provide reporting to senior management for cash‑flow, accounts payable and receivables
Perform special projects and internal audits as needed for CFO and organization
Assist in gathering information for the annual audit and any compliance activities
Prepare and review monthly reconciliations for financial accuracy
Provide reporting to senior management for cash‑flow, administer payroll, accounts payable and receivables
Strategic Planning
Contribute to and review strategic plans and financial planning for each organizational division
Review effect of potential business decisions on financial policy and financial outlook
Collaborating with partners or funders as beneficial and assigned
Prep and schedule meetings with divisions on a monthly basis and as needed
Work with the project directors and assist in the annual budgeting process and monthly forecasting
Work with the project directors on cash projects, financial analysis, and monthly forecasts
Align to strategic plans to ensure finance department compliance
Provide ongoing process improvement changes
Supporting Accounting, Audit, and Related Infrastructure
Managing and leading projects related to finance, accounting, audit, and related issues
Providing audit support for both external and internal audit engagements
Supporting accounting and financial quality control standards and GAAP requirements
Leading reconciliation of advanced GL related issues
Revenue, expense, and trend analysis actions and projects. Assisting with budget, financial analysis and related projects
Supporting services to a portfolio of projects across the organization
Supporting grant accounting and financial services across the organization
Compliance and Special Projects (UGG, Grant, and Corporate Compliance)
Manage and ensure compliance functions across the entity in inter‑related areas
Designing and testing internal audit functions for the organization
Designing and testing compliance functions for the organization
Designing and testing grant related compliance functions for the organization
Other Duties As Assigned by CFCO
Special Projects as assigned by CFCO related to Finance, Accounting, and Compliance
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice
Compensation Compensation for this full‑time position is $90,000 – $107,000 annually, commensurate with experience, qualifications and certifications. Digital Harbor provides a best‑in‑class comprehensive set of benefits to support the team. All regular, full‑time employees are eligible to receive:
Health Benefits & Insurance
Carefirst Blue Cross Blue Shield – Health, Dental, and Vision Insurance (100% of the premium paid for employees and 85% of dependents)
Pre‑Tax Health Savings Account (HSA) (with $365 monthly employer contributions)
Pre‑Tax Flexible Savings Account (FSA)
Paid Accidental Death & Dismemberment (AD&D) Insurance
Paid Short‑Term & Long‑Term Disability Insurance
Paid Basic Life Insurance
Supplemental Voluntary Life Insurance (Employee, Spouse & Dependent Children)
Total Pet Plan and Supplemental Wishbone Pet Insurance
Employee Opportunity Program (EAP) – Health and Wellness
Wellness Reimbursement Program
Retirement
401k Retirement Plan (with 6% matching)
Paid Time Off
15 Days Paid Time Off Per Year
20 Days Paid Time Off Per Year (after 3rd Anniversary)
25 Days Paid Time Off Per Year (after 6th Anniversary)
16 Paid Holidays (14 common plus 2 flexible holidays, including Dec 25 – Jan 1)
Paid Bereavement Leave
Paid Parental Leave for Moms and Dads (two weeks after first year)
If our mission and vision align with your personal values, please apply!
A cover letter outlining your qualifications for the position along with your resume is required. Interviews will be conducted virtually.
Digital Harbor is an equal opportunity employer.
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Sprachkenntnisse
- English
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