Accounts Payable
Remote Raven
- New York, New York, United States
- New York, New York, United States
Über
detail-oriented and proactive Accounts Payable (A/P) Clerk
to join our finance team. This position will manage invoice processing, vendor communications, and weekly payment cycles with accuracy and professionalism. The ideal candidate has experience handling
high-volume payables (60–80 invoices weekly)
and demonstrates strong organizational and troubleshooting skills.
This role requires someone who can communicate confidently with vendors and internal teams, resolve discrepancies promptly, and manage multiple email inboxes efficiently.
Key Responsibilities Invoice Processing & Coding
Process invoices accurately and ensure all documentation is complete.
Follow up with internal departments for approvals and clarification on coding.
Create and maintain vendor records, ensuring W-9 forms and tax documentation are up to date.
Manage multiple shared inboxes for A/P communication and document submission.
Payment Processing
Prepare and execute
weekly payment runs
via ACH and in-house check processing.
Occasionally process payments directly through vendor websites.
Monitor chargebacks and assist with expense reporting (currently managed in STARR).
Maintain clear records of all payments and supporting documentation for audits.
Vendor Management & Client Interaction
Communicate with vendors to resolve billing discrepancies, disputes, and inquiries.
Manage phone and email correspondence regarding payments and account clarifications.
Serve as a professional liaison between vendors and internal departments.
Reporting & Systems
Generate
A/P aging reports
and assist in reconciling vendor accounts.
Maintain and update Excel reports (basic formulas, Pivot Tables, VLOOKUP).
Work within
Sage
accounting software (experience highly preferred).
Utilize
Concur
for expense management and reporting ( highly preferred; will train the right candidate ).
Compliance & Documentation
Ensure W-9 documentation is accurate and determine proper processing criteria.
Assist in preparing audit-ready documentation and support compliance reviews.
Support continuous improvement initiatives for A/P workflows.
Qualifications
2+ years
of hands-on experience in
Accounts Payable
or similar accounting role.
Experience processing
60–80 invoices weekly
in a fast-paced environment.
Proficient in
Excel
(formulas, pivot tables, VLOOKUP).
Experience with
Sage
(strongly preferred).
Concur experience highly preferred —training available for the right candidate.
Strong written and verbal communication skills in English.
Professional and customer-service-oriented when interacting with vendors.
Strong problem-solving skills and high attention to detail.
Ability to manage multiple inboxes and prioritize tasks effectively.
This is a 100% Remote Work
Up to $6/hr
Full time
US time zone
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Sprachkenntnisse
- English
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