À propos
This is not an entry-level role. I'm looking for someone who is confident, resourceful, detail-oriented, and able to step in quickly with minimal hand-holding.
You should be comfortable working in a fast-moving environment, making decisions, solving problems, and keeping things organized without needing constant direction.
Key Requirements
5+ years experience as an Executive Assistant or Senior Administrative Assistant
Fluent in both English and Spanish (written and spoken)
Experience supporting a business owner, executive, or leadership team
Strong communication and organizational skills
High attention to detail
Proactive mindset — able to anticipate needs and take initiative
Comfortable working independently and figuring things out
Experience with payroll system (ie. ADP), Google worksheets and Microsoft Excel
Responsibilities:
* Communicate with workers in Spanish/English via WhatsApp
* Send job site details, schedules, and updates
* Assist with onboarding (documents, IDs, forms)
* Help coordinate payroll (collect hours, follow up)
* Keep spreadsheets and documents organized
* Provide professional, timely communication
What I'm Looking For:
* Someone who learns quickly and requires minimal training
* A strong communicator who asks smart questions when needed
* A self-starter who takes ownership of tasks
* Reliable, responsive, and professional
* Able to move at a steady pace and handle multiple priorities
Hours & Structure:
* Part-time to start hours per week), with potential to grow and add more hours
* Flexible schedule, but must be responsive during working hours: 6am–7pm EST
* Hourly rate based on experience
* Long-term role (6+ months)
To Apply:
Please include:
1. A brief summary of your executive support experience
2. Who you have supported (business owner, CEO, team, etc.)
3. Your level of English/Spanish fluency
4. Examples of how you've taken initiative in past roles
I'm looking for someone dependable, experienced, and ready to grow into a long-term support role.
Contract duration of less than 1 month. with 30 hours per week.
Mandatory skills: Virtual Assistance, Microsoft Project, Project Management, General Transcription, Data Entry, Translation, Bilingual Education, Customer Service, Email Support, Calendar Management, Logo Design, Digital Design, Office 365, Data Analysis, Multilingual Translation
Compétences linguistiques
- English
Avis aux utilisateurs
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