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About
This is not an entry-level role. I'm looking for someone who is confident, resourceful, detail-oriented, and able to step in quickly with minimal hand-holding.
You should be comfortable working in a fast-moving environment, making decisions, solving problems, and keeping things organized without needing constant direction.
Key Requirements
5+ years experience as an Executive Assistant or Senior Administrative Assistant
Fluent in both English and Spanish (written and spoken)
Experience supporting a business owner, executive, or leadership team
Strong communication and organizational skills
High attention to detail
Proactive mindset — able to anticipate needs and take initiative
Comfortable working independently and figuring things out
Experience with payroll system (ie. ADP), Google worksheets and Microsoft Excel
Responsibilities:
* Communicate with workers in Spanish/English via WhatsApp
* Send job site details, schedules, and updates
* Assist with onboarding (documents, IDs, forms)
* Help coordinate payroll (collect hours, follow up)
* Keep spreadsheets and documents organized
* Provide professional, timely communication
What I'm Looking For:
* Someone who learns quickly and requires minimal training
* A strong communicator who asks smart questions when needed
* A self-starter who takes ownership of tasks
* Reliable, responsive, and professional
* Able to move at a steady pace and handle multiple priorities
Hours & Structure:
* Part-time to start hours per week), with potential to grow and add more hours
* Flexible schedule, but must be responsive during working hours: 6am–7pm EST
* Hourly rate based on experience
* Long-term role (6+ months)
To Apply:
Please include:
1. A brief summary of your executive support experience
2. Who you have supported (business owner, CEO, team, etc.)
3. Your level of English/Spanish fluency
4. Examples of how you've taken initiative in past roles
I'm looking for someone dependable, experienced, and ready to grow into a long-term support role.
Contract duration of less than 1 month. with 30 hours per week.
Mandatory skills: Virtual Assistance, Microsoft Project, Project Management, General Transcription, Data Entry, Translation, Bilingual Education, Customer Service, Email Support, Calendar Management, Logo Design, Digital Design, Office 365, Data Analysis, Multilingual Translation
Languages
- English
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