Administrative Assistant — Data Entry

Applications will close on January 15th, 2026. Positions are expected to start February 9th, 2026.

Location: Wayne, Michigan

Schedule: Monday–Friday, 8:00 AM–4:30 PM

Pay: $23.00 to $28.00 (based on experience)

Status: Full-time, 40 hours per week, hourly, eligible for overtime

LIUNA Training of Michigan is seeking a detail-driven Administrative Assistant. Our administrative team manages significant workload with limited staff, and the volume increases and decreases with the construction season. The ideal candidate is comfortable navigating changing needs, with minimal supervision, and occasional administrative complexity that comes with supporting a statewide training organization.

You'll be part of a team dedicated to putting union members first by helping them succeed in their employment. Accuracy and timeliness are critical when completing tasks and providing information on behalf of members to their locals and contractors, as these efforts directly impact their livelihood. While the tasks may be routine, the ever-changing industry demands, and our commitment to maintaining efficient office operations while prioritizing members, locals, and contractors remains the ultimate foundation.

This position blends fast-paced work, cross-department support, member and affiliate service.

Role Breakdown

50% Data Entry: Entering class information, processing applications, updating records, logging certifications, scanning and classifying documents.

25% Data Integrity: Verifying accuracy of data, reconciling records, correcting inconsistencies, maintaining databases, creating and utilize reports to ensure data integrity.

20% Customer Service: Answering phones, assisting members, coordinating communication between departments, sending class notifications, responding to scheduling-related questions, retrieving and processing mail items.

5% Payments Processing: Processing stipend checks based on student mileage, processing payments for licensing fees, recording checks and payments in accounting software and member tracking systems.

Key Responsibilities

Perform daily administrative tasks accurately and efficiently.

Professional etiquette during in-person and over the phone interactions.

Enter, update, and verify class, member, and training records with high accuracy, scan, classify, and maintain electronic and paper files.

Ensure consistency in daily operations and data integrity.

Communicate and coordinate with co-workers, direct reports (Supervisor and/or Director) members, local union halls, and contractors.

Collaborate to resolve issues, improve, and support business operations.

Prioritize daily tasks in a dynamic environment.

Process mail, prepare reports, take notes, and support administrative workflows.

Adapt quickly to procedural changes and maintain workflow in a busy office environment.

Create, print and record payments (checks or otherwise).

Perform other administrative tasks as assigned.

Preferred Skills & Experience

Minimum 3 years of experience in an office or administrative setting

Proficiency with Microsoft Office (Word, Excel, Outlook, Access)

Ability to operate office equipment, printers, laminators, folding machines, typewriters etc

Strong accuracy, attention to detail, and data-analysis skills

Solid time management and the ability to shift between tasks smoothly

Professional communication skills, both written and verbal

Experience organizing digital and physical files

Comfort with basic math. (Addition, Subtraction, Multiplication, and Division)

Familiarity with Excel formulas and Access reporting is a significant advantage

Membership Tracking Program experience is a plus

Works well in a team or independently

About LIUNA Training of Michigan

LIUNA Training of Michigan is a construction trade school serving the Construction Craft Laborers of Michigan for over 50 years. With training campuses in Perry, Wayne, St. Joseph, and Iron Mountain, we help members acquire and maintain the certifications, skills, and knowledge needed to advance their careers in the construction industry.

Compensation & Benefits

Salary Range - $23.00 to $28.00 per hour (based on experience and qualifications)

100% Employer-paid medical, dental, and vision coverage after 6 months, with the Michigan Laborers Health Care Fund.

100% Employer-paid defined benefit pension with the Michigan Laborers Pension Fund and annuity with Michigan Laborers Annuity Fund.

Employee participation with the Michigan Laborers Vacation Fund.

Comprehensive paid time off benefits, includes Holiday Pay, Sick Time Pay, Vacation Pay, Paid Maternity & Paternity Leave

Job Type: Full-time

Pay: $ $28.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person