Office Administrator

Perfect Connections Security Systems is seeking a highly capable Office Operations & Administrative Coordinator to support daily office operations and work closely with the Operations Manager. This role is ideal for someone who thrives in a fast-paced environment, takes ownership of their work, and is confident making decisions within established processes.

We are looking for a self-starter who can quickly learn systems, retain information, and execute tasks with minimal oversight. This role requires independent decision-making, ownership of daily tasks, and plays a key role in keeping the office running smoothly and efficiently.

Key Responsibilities

• Provide day-to-day administrative and operational support
• Manage customer communications via phone and email professionally and efficiently
• Assist with scheduling, service coordination, and internal task tracking
• Process invoices, payments, and basic accounts receivable/payable tasks
• Maintain accurate records, documentation, and internal systems
• Follow established procedures while identifying opportunities for improvement
• Anticipate needs and proactively handle tasks without waiting for direction
• Work independently while collaborating closely with the Operations Manager

The ideal candidate:

• Learns quickly and preserves knowledge
• Is comfortable making decisions within guidelines
• Takes initiative and completes tasks without being asked multiple times
• Asks insightful questions for clarity — then applies the answers going forward
• Is organized, detail-oriented, and reliable
• Well focused while managing multiple responsibilities
• Is confident, resourceful, and solution-oriented

Required Skills & Experience

• 2+ years of administrative, office operations, or similar experience
• Strong written and verbal communication skills
• High level of organization and attention to detail
• Comfort using office software and learning new systems
• Ability to work independently and manage time effectively

Nice to Have (But Not Required)

• Experience in service-based or technical industries
• Familiarity with invoicing, scheduling, or customer service operations
• Process-oriented mindset (enjoys checklists, systems, and efficiency)

This position offers the opportunity to:

• Learn the inner workings of a continually growing business
• Establish dependable ownership of your work
• Work directly with leadership and gain valuable operational experience
• Step into a role with room to grow as responsibilities expand

Join us to be a pivotal part of an energetic team dedicated to operational excellence We value proactive professionals who thrive on organization, teamwork, and delivering outstanding support across all facets of office administration.

Pay: $ $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person