Executive Assistant to CEO

The Executive Assistant (EA) is the CEO's strategic right hand, responsible for ensuring the CEO operates at maximum effectiveness across all brands. This is not a task-taker role, but one focused on anticipation, organization, and follow-through — safeguarding the CEO's time, enforcing accountability, and bringing structure to fast-moving priorities.

Given that the CEO's strengths lie in sales, communication, ideation, and problem-solving, this role complements those strengths by owning structure, prioritization, operational continuity, and execution. The EA plays a critical role in translating vision into action and ensuring commitments move forward consistently.

The ideal EA is proactive, composed, discreet, and consistently two steps ahead — someone who thrives in high-trust environments and brings calm control to complex situations.

Core Mission

Enable the CEO to operate in their zone of genius — vision, strategy, and revenue growth — by owning organization, planning, communication flow, and execution across multiple brands.

• Manage CEO's complex calendar across all brands, ensuring priorities are followed and protected.
  

• Gatekeep time and communication by filtering, prioritizing, and managing inbound requests.
  

• Prepare the CEO for all meetings with agendas, briefing notes, and required documents linked within the invite. 
  

• Ensure follow-up actions from all meetings are tracked and completed by stakeholders as well as by the CEO. 
  

• Run daily "CEO Alignment Huddle" (10–15 min): priorities, blockers, decisions, schedule.
  

• Maintain CEO's operating system: SOPs, workflows, project trackers, priority lists for weekly revision. 
  

• Manage alignment between CEO's strategic priorities and weekly execution.
  

• Own weekly, monthly, and quarterly planning cycles for the CEO.
  

• Ensure CEO's commitments are honored through reminders, nudges, pre-work, and deadlines.
  

• Build systems that increase visibility and reduce oversight gaps.
  

• Act as the CEO's communication extension by drafting emails, updates, reports, and presentations.
  

• Maintain high-level communication between CEO and leadership (COO, CSO, GM, franchisees, suppliers).
  

• Track all multi-brand initiatives (Roofing, Siding, Deckify, ECG, franchising).
  

• Prepare KPI dashboards, status updates, and executive summaries.
  

• Conduct research, gather information, and prepare decision-ready analysis for the CEO.
  

• Support large initiatives (e.g., Deckify rollout, franchise scaling, partnerships, events).
  

• Help plan and execute company events, retreats, training sessions, and franchise meetings.
  

• Assist with onboarding for senior hires or new regional leaders.
  

• Maintain a pulse on the organization and help the CEO stay connected to team dynamics.
  

• Manage and upkeep office supplies through proactive monitoring and organized systems that keep everything stocked and exactly where it should be.
  

• Maintain a tidy, functional office environment by anticipating needs and resolving small issues before they become big ones.
  

• Ensure all office tools, supplies, and resources are readily available to support efficient daily operations across all brands.
  

• Booking travel, reservations, and personal appointments.
  

• Managing personal calendar items that overlap with business obligations.
  

• Light personal assistant duties to free CEO bandwidth where appropriate.