Executive Assistant

Posting Number

STA00995PO25

Job Family

Administrative Support

Job Function

Administrative Services

USC Market Title

Executive Assistant

Link to USC Market Title

Job Level

P3 - Professional

Business Title (Internal Title)

Executive Assistant

Campus

Columbia

Work County

Richland

College/Division

Office of the President

Department

Office of the President

State Pay Band

7

Approved Starting Salary

$65,539

Advertised Salary Range

$65,539-salary commensurate with qualifications

Location of Vacancy

Part/Full Time

Full Time

Hours per Week

37.5

Work Schedule

• Standard working schedule: 8:30am – 5:00pm
• Must be willing to work a flexible schedule to meet the needs of the department.

Basis

12 months

Job Search Category

Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary

The Office of Clinical Affairs is seeking to hire an Executive Assistant to join our team.

Under limited supervision, the Executive Assistant provides high-level administrative and operational support to the Associate Vice President for Clinical Affairs (AVP). The position manages day-to-day activities of the AVP's office, ensuring the efficient coordination of communications, meetings, and strategic initiatives related to clinical affairs, hospital construction, and interprofessional collaboration across the University's health sciences colleges. The Executive Assistant serves as a trusted liaison to university and clinical leadership, exercising discretion and independent judgment in managing confidential and sensitive matters.

Job Related Minimum Required Education and Experience

• Requires a bachelor's degree in a job related field and 3 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials

Preferred Qualifications

• Experience supporting executive leadership in higher education, healthcare, or public administration.
• Demonstrated experience with budget management, project coordination, and preparation of executive communications and reports.

Knowledge/Skills/Abilities

• Knowledge of university administrative processes and office management practices.

• Exceptional organizational and time management skills; ability to handle multiple priorities simultaneously.

• Strong interpersonal and communication skills (written and verbal).

• Advanced proficiency with Microsoft Office Suite, scheduling platforms, and virtual meeting tools.

• Ability to maintain confidentiality, exercise independent judgment, and demonstrate professionalism under pressure.

• Demonstrated commitment to ethical, accurate, and timely work in a dynamic environment.

Job Duties

Job Duty

Executive Administrative Support:

• Provides executive-level administrative support to the AVP, including calendar management, scheduling, correspondence, and travel coordination.

• Prepares agendas, briefing materials, and presentations for high-level meetings and events involving university leaders, hospital executives, and government partners.

• Screens, prioritizes, and responds to inquiries on behalf of the AVP, maintaining professionalism and confidentiality at all times.

• Coordinates meeting logistics and ensures accurate records, documentation, and follow-up on action items.

Essential Function

Yes

Percentage of Time

35

Job Duty

Strategic and Project Support:

• Assists with planning and coordination of strategic initiatives related to clinical operations, hospital construction, and partnerships.

• Tracks project deliverables, monitors timelines, and ensures alignment with institutional priorities.

• Supports the development of reports, proposals, and briefing materials that advance the AVP's strategic and operational goals.

• Coordinates cross-functional collaboration among university and clinical stakeholders.

Essential Function

Yes

Percentage of Time

25

Job Duty

Communication and Liaison Functions:

• Serves as the primary administrative liaison between the Office of Clinical Affairs and key internal and external partners.

• Coordinates communications and ensures consistent messaging with university offices, hospital systems, and external agencies.

• Drafts, edits, and distributes correspondence, announcements, and reports on behalf of the AVP.

• Maintains organized documentation of agreements, official communications, and partnership records.

Essential Function

Yes

Percentage of Time

20

Job Duty

Office and Fiscal Administration:

• Oversees administrative functions of the Office of Clinical Affairs, including procurement, reimbursements, and travel documentation.

• Manages operational budgets, tracks expenditures, and ensures compliance with university and state fiscal policies.

• Coordinates with the Finance and HR offices to support administrative staffing and operational needs.

• Develops and maintains efficient office procedures, filing systems, and record retention processes.

Essential Function

Yes

Percentage of Time

15

Job Duty

Other Duties as Assigned:

• Performs additional responsibilities as directed by the AVP to ensure effective functioning of the Office of Clinical Affairs.

• May represent the AVP in meetings or events when appropriate.

Essential Function

No

Percentage of Time

5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive

No

Hazardous weather category

Non-Essential

Posting Detail Information

Number of Vacancies

1

Desired Start Date

Job Open Date

12/19/2025

Job Close Date

01/05/2026

Open Until Filled

No

Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by January 5, 2026

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting

EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.