Bookkeeper / Executive Assistant

About the Role

We are looking for a highly organized and detail-oriented Bookkeeper / Executive Assistant to support our financial operations and provide administrative support to leadership. The ideal candidate is proactive, trustworthy, and comfortable working in a dynamic business environment.

Key Responsibilities

Bookkeeping (Primary)

• Manage day-to-day accounting using Quick books Desktop and on line for up to 5 different companies
• Record journal entries, bank and credit card reconciliations
• Process accounts payable and receivable
• Maintain general ledger and financial records
• Prepare expense summaries
• Assist with year-end preparation and work with external accountants
• Track receipts, invoices, and vendor documentation
• Maintain HST / GST records and filings

Executive Assistant Duties

• Manage calendars, emails, and scheduling
• Coordinate meetings, travel, and documents
• Support communication and collaboration through Microsoft Teams (channels, chats, meetings, file sharing)
• Prepare correspondence, reports, and presentations
• Maintain organized digital files and records
• Support special projects and business operations as needed

Qualifications

• 3+ years experience in bookkeeping or accounting support
• Proficiency in QuickBooks desktop and on line
• Knowledge government remittances
• Working knowledge of Microsoft Teams and Microsoft 365 tools
• Experience supporting business owner
• High attention to detail, confidentiality, and professionalism
• Prior experience in professional services or consulting environments
• Strong communication and organizational skills

Job Type: Full-time

Pay: $45,000.00-$60,000.00 per year

Work Location: In person