Administrative Assistant

Dove Healthcare - Rutledge Home | Assisted LivingMemory Care | 300 Bridgewater Ave Chippewa Falls, WI 54729

Position Schedule:

• full-time, days
• no scheduled weekends or holidays
• on-call every other weekend and every other holiday

If you have strong attention to detail, excellent communication and customer service skills, enjoy multi-tasking, and have a knack for prioritizing and organizing your workload, Dove Healthcare - Rutledge Home is looking for you We are currently hiring a full-time administrative assistant who is self-motivated and looking to maintain an atmosphere of teamwork and continuous improvement.

As the administrative assistant, you will be responsible for:

performing office functions including: acting as front-desk receptionist

• -answering telephone and directing calls, taking and directing messages, greeting and assisting visitors in a friendly manner
• performing various clerical duties including: photocopying; typing correspondence (letters, memos, minutes, notices, etc.); addressing and stamping mail; sorting and distributing mail; and filing duties
• maintaining and ensuring accuracy of resident cash accounts
• scheduling and coordinating resident appointments and transportation
• providing assistance to employees with requests
• ordering and stocking resident and office supplies
• auditing and conducting chart review to ensure compliance with state regulations
• working as a resident assistant as needed which may include some nights and weekends
• maintaining a high level of professionalism and confidentiality

Required skills:

• excellent customer service
• ability to communicate effectively verbally and in writing
• ability to multi-task and perform in an environment with interruptions, multiple responsibilities, and deadlines
• computer proficiency with Word, Excel, Publisher, Outlook, and other programs
• ability to use various office equipment including copier, fax, telephone system, keyboard, typing skills, and math skills
• ability to organize and set priorities

Required Qualifications:

• must be age 18+
• high school diploma or equivalency with additional education or work experience in a related area.

Health and Wellness Benefits

• choose your own health insurance - our benefit design offers the flexibility to choose the plan that works best for you and your family
• company paid life and AD&D insurance
• dental and vision Insurance
• wellness incentives, including onsite gyms, health club reimbursement, weight loss program reimbursement
• supplemental benefits, including short-term disability, life insurance, critical illness, accident coverage, hospital indemnity, cancer
• paid time off (PTO)
• floating holiday
• employee assistance program (EAP)

Financial Benefits

• early wage access through DailyPay
• childcare assistance - up to 20%
• 401k, with company match
• financial planning resources
• referral bonus - up to $700 per referral

Career Development

• tuition reimbursement / scholarship opportunities
• continuing education
• career mapping

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or Veteran status.

About Dove Healthcare

Dove Healthcare consists of 11 skilled nursing and rehabilitation centers, six assisted living residences, and three independent living complexes in Barron, Bloomer, Chippewa Falls, Eau Claire, Fennimore, Lodi, Osseo, Rice Lake, Spooner, St. Croix Falls, and Superior.

Our core services include inpatient and outpatient rehabilitation, post-hospital care, ventilator care, skilled nursing, long-term and end-of-life care, as well as senior independent living, assisted living, and memory care.

As an innovative healthcare provider and community partner, we provide compassionate care and service to meet the needs of those who depend on us. We commit to excellence through adherence to high standards, disciplined leadership, and mutual respect for all.

For more information, visit