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Senior Manager, PayrollOrchestra • New York, New York, United States
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Senior Manager, Payroll

Orchestra
  • US
    New York, New York, United States
  • US
    New York, New York, United States
Jetzt Bewerben

Über

Senior Manager, Payroll

Orchestra is seeking a Senior Manager, Payroll to join the Finance team. The Senior Manager, Payroll is responsible for the strategic oversight and hands-on execution of payroll operations for Orchestra's growing, multi-state workforce. This role will lead all payroll activities, including processing, compliance, benefits integration (e.g., 401(k)), and coordination with HR and Legal on employment matters. The ideal candidate is detail-obsessed, system-savvy, a strong communicator and comfortable operating in a fast-paced environment.

This role reports directly to the Chief Financial Officer.

Role location: This role is based on a hybrid basis in our New York, N.Y. office. The Finance team is in-office 3 days per week.

Accountabilities and qualifications:

Payroll Execution & Oversight

  • Oversee end-to-end bi-weekly, semi-monthly and off-cycle payrolls for 750+ employees across multiple states
  • Ensure accurate, timely processing of payroll in compliance with federal, state and local regulations
  • Maintain and update payroll policies, procedures and controls aligned with best practices and SOX standards

System Management & Optimization

  • Serve as Payroll system owner and will be responsible for managing upgrades, integrations and data integrity
  • Collaborate with HR and Finance teams to ensure seamless payroll-benefit data flow
  • Lead the implementation of automation and workflow improvements within the payroll lifecycle

Benefits & 401(k) Integration

  • Administer and reconcile benefit deductions, including health plans, HSA/FSA and 401(k) (Fidelity)
  • Ensure timely 401(k) funding and reporting, including compliance testing, match processing and audit support

Compliance & Audit

  • Ensure full compliance with all applicable payroll tax laws and regulations (federal, state, and local)
  • File and reconcile multi-state payroll tax filings; work closely with external tax advisors as needed
  • Support annual audits (financial, 401(k), workers comp) with detailed payroll records and reconciliations

Employee Lifecycle & Legal Interface

  • Partner with HR and Legal on payroll-related matters including onboarding, terminations, severance agreements, garnishments and leaves
  • Support employment-related pay and tax disputes and compliance reviews, coordinating with external payroll vendors and employment attorneys when necessary

Leadership & Communication

  • Lead, develop, and mentor two direct reports in the payroll team including an HRIS specialist and a Payroll Administrator
  • Act as a point of contact for payroll escalations; ensure high service levels to internal stakeholders
  • Communicate effectively with Finance, HR, Legal and department heads to ensure alignment and transparency

Proactive Controls & Reporting

  • Design and implement payroll controls, reporting dashboards and reconciliation processes
  • Identify risks, gaps and process inefficienciesproposing solutions before problems arise
  • Generate and present payroll insights to Finance and Leadership.

Essential skills:

  • 5-7+ years of payroll experience; 2+ years in a leadership role
  • Experience managing payroll in a multi-state U.S. environment (including NY, NJ, CA, TX, etc.)
  • Deep knowledge of payroll tax compliance, wage and hour laws and benefits administration
  • Familiarity with employment lifecycle events (onboarding, offboarding, severance, terminations)
  • Hands-on experience with 401(k) administration and compliance (preferably with Fidelity)
  • Experience working with employment attorneys or handling sensitive payroll-related legal matters
  • Demonstrated ability to set up and maintain strong internal controls and audit processes
  • Exceptional organizational skills and attention to detail
  • Strong interpersonal skills; able to build trust and influence across departments
  • Excellent written and verbal communication skills

Preferred:

  • Experience with Paylocity, ADP, or similar large payroll/HCM platforms
  • CPP (Certified Payroll Professional) or other relevant certification
  • Experience scaling payroll operations in a high-growth or PE-backed environment

Salary (commensurate with experience and skills): $135,000-$145,000

This role would be eligible for end of year bonuses based on firm, team and individual performance.

  • New York, New York, United States

Sprachkenntnisse

  • English
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