Marketing Coordinator
Trolley AI
- Saint Paul, Illinois, United States
- Saint Paul, Illinois, United States
Über
Reports to: Project Manager and Producer Lead
Works closely with: Production team, design and content collaborators
Location: Remote
Key Responsibilities Content Creation & Ideation
Create and develop content across social media (short‑form & long‑form), Substack/newsletters, client and mentorship communications.
Review and ensure quality, tone and consistency across all content and communications before delivery.
Adapt tone and messaging across different brands and clients.
Propose content ideas based on trends, platform behavior and performance.
Translate strategic direction into actionable, ready‑to‑execute content.
Continuously suggest improvements in messaging, formats and distribution.
Ensure content supports visibility, engagement and business objectives across clients and internal initiatives.
Campaigns, Communication & Community
Support execution of campaigns, launches and brand initiatives.
Draft emails (invites, follow‑ups, announcements), campaign messaging and social captions with support of the Marketing and Ops Assistant.
Prepare communications for mentorships and memberships to drive engagement, retention and community growth.
Support event marketing invitations, messaging and promotional materials.
Ensure all communications are aligned with brand tone and objectives.
Planning, Coordination & Client Support
Build and manage content calendars based on team priorities.
Coordinate with production, design and internal stakeholders to ensure timely delivery.
Assist in preparing client‑facing materials (presentations, briefs, communications).
Support coordination with external stakeholders and client contacts.
Maintain clear workflows, documentation and alignment across projects.
Assist with marketing coordination for events and media initiatives.
Important: organizes and supports execution, but does not own final publishing or launches.
Distribution, CRM & Operational Support
Prepare and review content across platforms (Instagram, TikTok, LinkedIn, Substack, YouTube), ensuring all pieces are optimized per platform.
Support email marketing execution (build, format, basic tracking).
Maintain organized records of contacts, guests and collaborators in CRM.
Track outreach status, confirmations and follow‑ups in coordination with the Project Manager and support of the Marketing & Ops assistant.
Coordinate with Project Manager and Production Lead podcast and media workflows: Guest coordination, asset preparation, content support.
Review all public‑facing communication (including mentorships/events), to ensure brand alignment before delivery.
Performance, Systems & Optimization
Track key content and campaign metrics (engagement, reach, performance).
Identify what is working and propose improvements, iterating quickly based on insights.
Use AI tools to support content creation, improve efficiency and assist with ideation and formatting.
Operate with speed and consistency across multiple workstreams without sacrificing quality.
Continuously improve workflows and contribute to scalable systems.
Required Skills & Experience
Direct experience using AI tools (ChatGPT, Claude, Perplexity, Lovable or equivalent) is non‑negotiable.
2–4+ years of experience in content marketing, social media coordination or a related marketing role.
Proficiency with tools such as ClickUp, Metricool, Canva, Slack and Google Drive.
Strong writing and communication skills – clear, concise and adaptable across brand voices.
Solid understanding of social media platforms, content formats and digital trends.
Ability to manage multiple initiatives simultaneously without losing quality or detail.
Proactive mindset – brings ideas and solutions without being prompted.
Organized, detail‑oriented and comfortable operating in fast‑paced environments.
Preferred Qualifications
Background in a creative agency, media or influencer marketing environment.
Experience working with personal brands, creators or podcast‑driven content formats.
Familiarity with client‑facing environments and external stakeholder communication.
Fluent in Spanish is a plus.
Benefits
Work from anywhere.
Flexible schedule and time off – no micromanaging.
Direct collaboration with the Founder.
Access to top‑tier AI tools (Perplexity, ChatGPT, ClickUp Brain and more).
Clear path for long term career growth.
A supportive company culture grounded in ownership and prioritizing progress over perfection.
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Sprachkenntnisse
- English
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