Marketing Executive Assistant (AI-Enabled Operator)Decentralized Masters • New York, New York, United States
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Marketing Executive Assistant (AI-Enabled Operator)
Decentralized Masters
- New York, New York, United States
- New York, New York, United States
Über
Key Responsibilities
Executive & calendar management, including managing the Head of Growth’s calendar, priorities and daily execution cadence.
Coordinate cross‑functional meetings and ensure alignment.
Prepare agendas, capture action items and enforce follow‑ups.
Anticipate bottlenecks and proactively remove friction.
Track marketing projects across departments (copy, creative, growth, product) and ensure deadlines are met.
Maintain dashboards and visibility into team KPIs.
Assist with hiring coordination and onboarding processes.
Leverage AI tools (ChatGPT, Notion AI, automation platforms, etc.) to streamline workflows.
Build SOPs and documentation using AI.
Identify manual processes that can be automated.
Assist in implementing low‑code/no‑code systems to reduce operational overhead.
Assist with campaign coordination (webinars, launches, email campaigns, ads) and QA marketing assets before launch.
Manage internal communication between copy, design, media buyers and leadership.
Help coordinate reporting cycles and weekly performance reviews.
Assist with travel coordination, scheduling and vendor management.
Support personal calendar organization and life logistics for executive.
Help manage external communications and priority filtering.
Requirements
2‑4 years of experience as an Executive Assistant, Marketing Coordinator or Project Manager.
Strong organizational and time‑management skills.
Comfortable working directly with senior leadership.
High proficiency with productivity tools (Google Workspace, Slack, Notion, ClickUp, etc.).
Strong comfort level using AI tools and automation software.
Excellent written and verbal communication skills.
Ability to prioritize, execute quickly and operate in a fast‑paced environment.
High ownership mindset—solve problems without waiting for instructions.
Soft Skills & Traits
Highly organized and detail‑oriented.
Proactive and anticipatory.
Calm under pressure.
Structured thinker.
Tech‑savvy and curious about AI.
Discretion and professionalism when handling confidential information.
Comfortable in a remote‑first, distributed team.
Benefits
$3,000 – $5,000 per month depending on experience.
Full‑time (40 hours per week).
Remote (work from anywhere).
High growth trajectory with potential to evolve into Marketing Operations Manager with performance bonuses.
Direct access to executive leadership.
Fast‑paced, high‑growth environment.
Unlimited PTO.
Flexible schedule.
Team off‑sites.
Remote‑first culture across 30+ countries.
If you are highly organized, execution‑driven and excited about using AI to amplify leadership impact we want to hear from you.
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Sprachkenntnisse
- English
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