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Remote Executive Assistant - CEO SupportFreedUp • Saint Paul, Illinois, United States
Postuler Maintenant
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Remote Executive Assistant - CEO Support

FreedUp
  • US
    Saint Paul, Illinois, United States
  • US
    Saint Paul, Illinois, United States
Postuler Maintenant

À propos

FreedUp are seeking a
proactive and detail-oriented Executive Assistant (EA)
to support the
Founder and CEO
of a fast-growing organization building innovative systems. This role is ideal for someone who thrives on structure, accountability, and operational clarity — a professional who can turn complex processes into seamless execution.
We’re a high-performance team with a culture built around accountability, clarity, and efficiency. We’re looking for a proactive, detail-oriented
Executive Assistant (EA)
to directly support our CEO — helping streamline both his professional and personal operations so he can stay focused on strategy, growth, and leadership.
This is a
full-time, remote position
that requires strong written communication, organizational excellence, and accountability.
Location:
Fully Remote
Job Type:
Full-Time
Salary:
$800 - $1,600 per month (based on experience)
3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership.
Excellent written and verbal communication skills.
Tech-savvy and comfortable working in digital ecosystems ( Slack, Notion, Google Workspace , etc.).
Strong organizational and prioritization abilities.
Proven ability to manage sensitive information with discretion.
Proactive, self-directed, and thrives in an environment with evolving needs.
Experience managing both business and personal responsibilities for a founder or executive is a plus.
Basic knowledge of
bookkeeping, reporting, or data entry
preferred.
Technical Requirements:
Reliable high-speed internet and a modern home office setup.
Key Responsibilities
Calendar & Inbox Management:
Own and optimize the CEO’s calendar and inbox to ensure efficient scheduling, focus time, and timely communication. Coordinate meetings, manage follow-ups, flag priorities, and respond on behalf of the CEO when appropriate. Maintain alignment between professional and personal calendars.
Project & Task Management:
Track daily and weekly tasks across the CEO’s business and personal operations using Notion or similar tools. Monitor progress, set reminders, and ensure accountability for ongoing initiatives, travel coordination, and family logistics.
Process Optimization & SOPs:
Document, organize, and improve company workflows and Standard Operating Procedures (SOPs) in Notion. Support the creation of internal systems for accountability, task tracking, and delegation across Trotta’s operations and team structure.
Administrative & Financial Support:
Handle recurring administrative finance processes such as client billing setup, monthly invoices, commissions, and reimbursements. Maintain organized digital records, ensuring accuracy and timeliness in monthly cycles.
Travel & Event Coordination:
Plan and manage travel logistics for the CEO and team, including flights, accommodations, and conference registrations. Build and maintain an annual travel calendar for 8–9 industry events, ensuring smooth execution and detailed itineraries.
Communication & Coordination:
Serve as the central communication link between the CEO, internal team, and external partners. Maintain a professional tone and ensure clear, timely updates across all channels (Slack, Gmail, Notion).
Reporting & Accountability:
Provide structured updates and summaries on priorities, progress, and deadlines. Support time-blocking and productivity systems to help the CEO stay focused on strategic work.
Tools & Communication:
Notion, Slack, Google Workspace (Gmail, Calendar, Drive, Docs, Sheets), Todoist or similar task management platforms
Preferred Communication:
Slack (daily), Zoom (weekly check-ins), email summaries
International experience
Opportunity to work remotely from anywhere
Supportive and collaborative team environment
Learning and development opportunities
Potential Performance Bonuses
PTO
HMO after 3 months
#J-18808-Ljbffr
  • Saint Paul, Illinois, United States

Compétences linguistiques

  • English
Avis aux utilisateurs

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