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Personal Assistant & Design CoordinatorCIG COMPANIES SERVICES • United States
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Personal Assistant & Design Coordinator

CIG COMPANIES SERVICES
  • US
    United States
  • US
    United States
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Über

Magnifica is seeking a highly organized and design-forward Personal Assistant & Design Coordinator to support the President of Design & Co-Founder across both
hospitality and aviation (Magnifica Air)
environments. This role is ideal for someone with a strong eye for aesthetics and detail, who thrives in a fast-paced, high-expectation environment and is passionate about creating elevated, cohesive experiences across physical spaces, service touchpoints, and brand expression. You will play a critical role in supporting design development, sourcing, and execution—helping translate vision into refined, thoughtful, and consistent outcomes across all Magnifica projects. As personal assistant to the President of Design & C-Founder you will provide administrative, organizational, and personal support to the Principal. You will be responsible for managing schedules, coordinating communications, handling travel arrangements, and ensuring daily activities run efficiently. Key Responsibilities Design Coordinator: Support the President of Design in
design concepting, research, and selection processes
across hospitality and aviation environments Assist in sourcing and selecting
materials, finishes, furnishings, and custom elements
aligned with Magnifica’s design language Prepare and organize
design presentations, mood boards, and visual storytelling materials Track and manage
design selections, approvals, and revisions
across multiple projects Coordinate with internal teams and external partners to ensure
alignment with design intent and execution timelines Maintain and organize
design libraries, samples, and vendor documentation Assist with
procurement tracking and vendor communication Support
on-site installations, styling, and final detailing
where needed Ensure consistency across all touchpoints with Magnifica’s
brand, aesthetic, and service-driven philosophy Key Responsibilities Personal Assistant: Manage calendars, appointments, meetings and screen phone calls, emails, and correspondence. Arrange travel, accommodation, and transportation. Prepare reports, presentations, and documents and help organize meetings and personal engagements. Handle confidential information with discretion and run personal and business replated errands as required. Assist with budgeting, expense tracking, and bill payments and provide general administrative support and problem-solving assistance. Qualifications 1–5 years of experience in
interior design, architecture, hospitality design, or a related field
(preferred but not required for junior candidates) Strong organizational and project coordination skills Exceptional attention to detail and ability to manage multiple workstreams Strong visual sensibility with an appreciation for
materials, spatial design, and experiential environments Proven experience as a Personal Assistant, Executive Assistant, or similar role. Strong verbal and written communication abilities. Ability to multitask and prioritize effectively. Strong attention to detail and problem-solving skills. Professionalism and discretion in handling sensitive information. Ability to work independently and under pressure. Proficiency in: Adobe Creative Suite (InDesign, Photoshop) PowerPoint / Keynote AutoCAD / SketchUp (a plus) Strong communication skills and ability to collaborate across disciplines Microsoft Office (Word, Excel, PowerPoint, Outlook) and other office software. Preferred Experience (Not Required): Exposure to
hospitality, luxury, aviation, or high-end residential design Experience supporting senior designers or executive leadership Familiarity with procurement processes and vendor coordination Personal assistant experience within a luxury environment What We’re Looking For: A
refined aesthetic sensibility
and strong attention to detail Someone who is
proactive, resourceful, and highly dependable Ability to operate in both
creative and operational environments A collaborative mindset with the ability to anticipate needs Passion for
design, service, and creating elevated guest experiences Why This Role: This is a unique opportunity to work closely with executive leadership and contribute to shaping the design language of a brand operating at the intersection of
hospitality and aviation —where design, service, and experience are deeply interconnected.
  • United States

Sprachkenntnisse

  • English
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