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Administrative Assistant
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Administrative Assistant
- Ottawa, Ontario, Canada
- Ottawa, Ontario, Canada
Über
At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.
Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.
As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.
THE ROLEAs an Administrative Assistant Human Resources Programs, you will deliver the administrative services such as research, data entry and compilation, record keeping, creating presentations and reports, photocopying and correspondence. You will prepare travel arrangements, travel claims, and expense reports. You will prepare and organize second language training testing.
The Administrative Assistant, will administer agendas, scheduling appointments and meetings and preparing documentation. You will organize material for conferences and meetings, managing logistics, travel and expenditures. You will prepare information for conferences and meetings, maintain minutes and follow-up action items.
This is a hands-on role, with lots of interaction with colleagues throughout the organization. If you are passionate about human resources, understand the value of people, and are detailed oriented and organized, this is the opportunity for you.
QUALIFICATIONS NEEDEDEducation, Certifications and Licenses
High school diploma
Experience
In office administration
In data entry, data manipulation, record-keeping and retrieval techniques
In maintaining filing systems In drafting correspondence and reports
In invoice processing
In organizing meetings, events and conferences
In transcribing notes and minutes taking
In making travel arrangements and travel claims procedures
In preparing presentation materials
Competencies
Client focus, organizational knowledge, communication, innovation, teamwork and leadership
LANGUAGE REQUIREMENTSBilingual (English and French) Essential
Reading: Functional
Writing: Functional
Oral: Functional
BENEFITS AVAILABLEHealth Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.
Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.
Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.
Learning and Development: Payment of professional association memberships, online learning opportunities including a LinkedIn Learning subscription and second language training.
Perks: Discounts through CF One Member Appreciation.
Explore all the benefits CFMWS offers by visiting:
OTHER INFORMATIONThis is an on-site position with an assigned work location.
START DATEFrom 22 July 2026 to 17 December 2027
INCLUSION AND ACCOMODATIONCFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.
Sprachkenntnisse
- English
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