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Workplace Design & Innovation Project ManagerDeBrine Associates • San Mateo, California, United States
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Workplace Design & Innovation Project Manager

DeBrine Associates
  • US
    San Mateo, California, United States
  • US
    San Mateo, California, United States
Jetzt Bewerben

Über

This is a full-time on-site role for a Project Manager with DeBrine Associates embedded with a confidential tech client Business Unit in the Cupertino / Sunnyvale area.
The Workplace Innovation + Standards Team advances global workplace environments through the research, development, and standardization of innovative architectural materials, furniture systems, and spatial solutions. The Project Manager is central to this mission — bringing rigor, clarity, and momentum to a portfolio of R&D initiatives that shape the spaces where employees do their best work.
Description The Project Manager will be embedded within the Workplace Innovation + Standards (I+S) Team and will report to the I+S Lead. This role is responsible for tracking and driving a portfolio of workplace R&D initiatives from brief through implementation — maintaining precision across schedules, OpEx budgets, vendor commitments, and design review milestones in a fast-moving, high-expectation environment.
This is not a passive coordination role. The ideal candidate proactively identifies risk, drives decisions, holds partners to their commitments, and keeps the team focused on what matters. They are equally comfortable building a budget model, facilitating a design review, and pushing a vendor on a missed milestone.
Responsibilities Own and maintain a portfolio of R&D initiative tracking within Wrike — utilizing preset Wrike Blueprints to drive workstreams in accordance with established Standard Operating Procedures and Initiative Gates; maintain initiative status, milestone schedules, deliverable ownership, and cross-functional dependencies across all active workstreams.
Manage the OpEx budget for R&D initiatives, including vendor costs, consultant fees, mockup and prototype expenses, and material evaluation costs; maintain accurate forecasting and variance reporting.
Develop and manage initiative schedules from brief development through design validation, vendor engagement, and final handover — ensuring the team is always moving toward the next milestone.
Drive milestone completion and facilitate decision-making within design reviews; ensure cross-functional alignment, accountability, and timely sign‑off from senior stakeholders.
Manage vendor and consultant relationships; hold external partners accountable to initiative milestones, deliverable quality, and contractual commitments.
Develop thorough Scopes of Work for vendors and consultants; support preparation of legal and contractual documents required for external engagements.
Lead and facilitate initiative status meetings with internal and external partners — driving clear agendas, action items, and follow‑through.
Partner with the I+S Lead and cross‑functional teams — including but not limited to Design, Construction, Facilities, Operations, and Procurement — to align initiative priorities, sequencing, and resource allocation.
Track all deliverables supporting the standardization of space typologies and products — including material selections, furniture system specifications, and implementation guidelines across initiatives.
Prepare and present initiative status, budget summaries, and milestone updates to senior leadership as needed; develop clear and compelling Keynote presentations to communicate progress and facilitate approvals.
Proactively identify risks across the initiative portfolio, escalate issues early, and develop mitigation strategies to keep programs on track.
Minimum Qualifications
Bachelor's degree in Architecture, Interior Design, Industrial Design, Construction Management, or a related field
8+ years of project management experience in architecture, construction, interior design, product development, or furniture/building systems development
Hands‑on proficiency with
Wrike
or a comparable enterprise project management platform; Wrike experience strongly preferred
Demonstrated experience managing OpEx budgets — including cost tracking, forecasting, and reporting
Experience with
furniture systems development
and/or
architectural materials
— including specification, evaluation, and vendor coordination
Strong vendor management skills with a proven ability to hold external partners to schedule, scope, and quality expectations
Excellent organizational and communication skills; comfortable presenting to senior leadership and working across design, construction, and operations disciplines
Self‑starter with a high tolerance for ambiguity; able to manage multiple concurrent initiatives independently
Experience working in a fast‑paced environment with tight deadlines and competing priorities
Preferred Qualifications
Experienced in workplace, corporate interior, or real estate development programs
Familiarity with
space standardization
frameworks — including tracking material, furniture, and fixture specifications across a global portfolio
Experience facilitating design reviews and driving cross‑functional decision‑making processes
Proficiency in Mac OS and Apple productivity software — Keynote, Numbers, and Pages
Background in managing global or multi‑site workplace initiatives
Understanding of manufacturing processes, prototyping, and mockup development as part of an R&D workflow
Familiarity with sustainable materials practices and certifications relevant to interior construction.
The salary range for this position is $175k to $200k annually, with a generous benefits package. Compensation offered may vary based upon work location, experience, qualifications, specialty training, and market and business considerations, among other factors.
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  • San Mateo, California, United States

Sprachkenntnisse

  • English
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