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Event Sales Lead
The Post Oak
- Houston, Texas, United States
- Houston, Texas, United States
Über
As an Events Planner, you will be responsible for end‑to‑end planning and execution of high‑profile events—including galas, weddings, corporate functions, and social affairs—ensuring each experience is flawlessly delivered from concept through completion. You will also manage client and vendor relationships, oversee contracts and budgets aligned with profit goals, and coordinate all event logistics, design elements, and timelines.
Responsibilities
Develop, prioritize, and implement assigned events, including balls, weddings, galas, social events, and corporate events. Responsible for planning and orchestrating the event from beginning to end.
Produce and negotiate contracts and maintain relationships with clients and preferred vendors.
Under the supervision of SVP/COO, compile event cost estimates, submit to client for approval, track budget statistics, prepare event files, and produce management reports.
Complete necessary documents, including contracts, deposits, and correspondence.
Develop an estimate of cost for the client staying within the allowed budget while ensuring that the event meets The Events Company's target profit margins.
Work with third‑party vendors to deliver necessary information and invoices to the Accounting Department for payment.
Assist in the creation and execution of the theme and space layout of events.
Review with the Warehouse Manager: staging, staffing, transportation, delivery, set‑up arrangements, and breakdown of props, décor, and supplies for each event.
Set up client meetings and event schedules, organize materials, review itineraries, and book third‑party services.
Coordinate services for client needs regarding invitations, signage, programs, graphics, entertainment, etc., within the event budget.
Be required to be on‑site for the set‑up of the event to ensure that each element of the event is executed as sold to the client.
Determine appropriate responses to problems and emergencies to ensure the event is a success.
Provide project status updates to the Senior Operations Director.
Provide weekly updates of the event calendar.
Develop a detailed timeline for each event to ensure that all pertinent information is distributed to necessary departments/vendors, etc.
Submit final billing to client and accounting department within 5 days of completion of the event.
Qualifications
Minimum 5 years of experience in high‑end/luxury event planning with event budgets of $250 K or more.
College degree preferred.
Proficient in Microsoft Word, Excel, PowerPoint, Canva, and Google Sheets.
Able to work nights, weekends, and holidays as business dictates.
EOE
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Sprachkenntnisse
- English
Hinweis für Nutzer
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