Facility Maintenance Coordinator M/F

Founded in 2010, Quipment has been contributing for 15 years to the development of new therapies by providing medical equipment solutions to a B2B clientele specializing in clinical trials. With locations in France, the United States, and Japan, Quipment has established itself in the global market with the ambition of developing a circular business model, where sustainable performance is built on a genuine commitment to all stakeholders. As a mission-driven company and B-Corp certified, Quipment places sustainability and ethical responsibility at the heart of its operations and commercial developmentextending the lifecycle of medical equipment and ensuring reliability while reducing the carbon footprint of clinical trials. As part of its international growth, Quipment is actively seeking a:

Facility Maintenance Coordinator M/F

Reporting to the US Transformation Manager, you will support the day-to-day operation of workplace facilities through coordination of maintenance activities, contractors, workplace services, office operations support, and compliance-related activities.

Roles and responsibilities:

Maintaining buildings in operational condition

o Develop sufficient understanding of site infrastructure and technical installations to effectively coordinate maintenance activities

o Serve as the primary point of contact for facility-related issues and requests

o Assess reported issues and determine appropriate corrective actions and escalation paths

o Coordinate contractors, vendors, and service providers during corrective and preventive interventions

o Track facility issues through completion and ensure satisfactory resolution

Protection of people and assets at Quipment Inc

o Coordinate the implementation of safety, security, and facility compliance requirements with guidance from HQ and external specialists; escalate gaps and support continuous improvement initiatives

o Perform routine internal safety audits and maintain associated records and action tracking

o Provide and/or organize HSE training activities (onboarding and new procedures)

o Manage PPE inventory

o Proactively identify problems, escalate appropriately and propose solutions

o Coordinate external assessment of safety and ergonomics analysis of workstations and equipment, and execute recommendations

o Ensure monitoring and record management of environmental control systems (temperature, air and surface analysis, pest control, etc.)

o Coordinate preventive maintenance activities, inspections, and recurring facility services

o Collect, review, and maintain contractor reports, certifications, and service documentation

o Maintain schedules, trackers, records, and documentation supporting maintenance, audits, inspections, corrective actions, compliance activities, and process standardization

Office Operations & General Services Support

o Assist the Facilities Manager in executing general services activities (management of energy indicators, management of material handling equipment fleet, waste management, cleaning services etc.)

o Be a back up to our Procurement for office supplies and workplace consumables

Projects, Workplace Changes & Relocation Support

o Support facility-related projects, workplace improvements, and office modifications through coordination of vendors, logistics, scheduling, and move execution activities

Consolidation Formalization

o Participate in drafting working methods within the scope of responsibility

o Collaborate with other Technical Service Centers and HQ to harmonize and explain implemented rules

o Participate in monitoring and updating technical and quality documentation

Your Profile:

Technical background is preferred for this position

Experience in facilities, operations, office coordination, or related fields preferred

Experience in healthcare, medical devices, or regulated environments is a plus

Ability to work independently and proactively

Proficient with computer systems and standard business software

Strong organizational skills, ability to manage multiple priorities simultaneously, detail-oriented, rigorous

Additional languages are a plus (French preferred)

• Annual performance bonus opportunities

• $250 Christmas bonus (eligibility requirements apply)

• Comprehensive health benefits package including Medical, Dental and Vision coverage

• 100% employer-paid Medical coverage for employees, with 75% employer-paid coverage for eligible dependents

• 100% employer-paid Dental and Vision coverage for employees and dependents

• 401(k) plan with company match

• 15 vacation days + 5 sick days annually

• Up to 5 PTO days carried over each year

• Bi-weekly payroll

At Quipment, we value every individual through personalized onboarding and dedicated training programs. As an inclusive company, we warmly welcome all candidates, including those with disabilitieswhose contributions enrich our values. This position is open to everyone, without discrimination.