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The successful candidate will provide operational, administrative, payroll, procurement and financial support to the Service Delivery Manager and People Operations Manager, ensuring the efficient and effective delivery of depot operations.
This role supports the day-to-day running of the depot by maintaining accurate systems, processes, and records, while ensuring compliance with company policies, procedures and regulatory requirements.
The Coordinator will contribute to the delivery of safe, reliable and customer-focused public transport services and support the achievement of operational and business performance object.
KEY RESPONSIBILITIES: Provide comprehensive business and executive support to the Service Delivery Manager and People Operations Manager, ensuring the effective coordination of depot operations.
Lead the day-to-day administration of the Tivoli Depot office, maintaining efficient processes and ensuring operational continuity.
Manage payroll administration, overtime, expenses, allowances and salary adjustments, ensuring accuracy, compliance and timely processing.
Act as the primary point of contact for payroll, business support and operational administration, resolving queries and liaising with internal stakeholders.
Provide specialist support and cover across depot operational systems, payroll functions and business processes as required.
Act as the designated SAP Buyer for Tivoli Operations, overseeing procurement activities, purchase orders, supplier management and regional SAP support.
Monitor operational budgets, expenditure, and depot accounts while ensuring compliance with financial controls, procurement policies and governance requirements.
Coordinate revenue collection, cash management, reconciliation and financial reporting activities.
Produce accurate management information, operational reports and performance data to support business planning and decision-making.
Maintain robust records, documentation and business systems, ensuring compliance with internal policies, statutory requirements and audit standards.
Support continuous improvement initiatives by identifying opportunities to enhance administrative processes, operational efficiency and service delivery.
Build collaborative relationships with management, operational teams, regional support functions and external stakeholders to ensure effective communication and business performance.
Promote a culture of safety, compliance, accountability and customer service in line with organisational values and legislative requirements.
Undertake additional business support responsibilities as required by the Tivoli Management Team.
KEY SKILLS & KNOWLEDGE: Extensive experience providing senior administrative or business support within a fast-paced operational environment.
Strong knowledge of payroll administration, procurement, budgeting, financial controls and business processes.
Experience using SAP, Core, Microbus or equivalent enterprise business systems.
Advanced proficiency in Microsoft Office, particularly Excel and Word with strong reporting and analytical skills.
Excellent organisational, planning and workload management abilities with the capacity to manage multiple priorities simultaneously.
High level of commercial awareness, attention to detail and financial accuracy.
Strong interpersonal and communication skills with the ability to build productive relationships across all organisational levels.
Ability to handle confidential information with professionalism, discretion and integrity.
Sound understanding of compliance, governance, health and safety legislation and organisational policies.
Demonstrated ability to identify process improvements and contribute to operational efficiency and business performance.
Flexible, proactive and customer-focused, with the ability to adapt to changing operational priorities.
BEHAVIOURAL COMPETENCIES: 1.
Customer Focus Proactively listens to understand customer needs and expectations, ensuring that solutions are tailored to meet or exceed those expectations.
Prioritises understanding the diverse needs of both internal and external stakeholders and consistently seeks opportunities to go above and beyond.
2.
Safety Demonstrates a thorough understanding of safety regulations and consistently strives to adhere to them in all aspects of their work.
Actively ensures compliance with established safety protocols and guidelines, promoting a culture of safety within the team and organisation.
3.
Collaboration Demonstrates strong collaboration skills by actively engaging with colleagues to achieve shared objectives, using different skills and viewpoints to improve results.
Communicates clearly and effectively, whether in one-on-one or group settings, and practices active listening to ensure that all viewpoints are considered and respected.
Fosters a culture of inclusion where every team member feels valued and encouraged to contribute.
4.
Versatility Adjusts to changing circumstances, recognising that different challenges require tailored approaches.
Proactively seeks out diverse data sources and insights to inform decision-making, ensuring well-rounded solutions.
Continuously scans for new skills, knowledge, and technological advancements that enhance performance.
5.
Driving Results Demonstrates a relentless focus on achieving and exceeding set goals and performance targets.
Approaches challenges with a strategic, goal-oriented mindset, using innovative problem-solving techniques to overcome challenges.
Committed to ongoing improvement by regularly reviewing processes and results to boost performance and growth.
6.
Sustainable Practice Champions environmental and social responsibility by embedding sustainability into everyday decisions and actions.
Demonstrates a solid understanding of industry trends and best practices, recognising their critical role in driving positive impact.
Regularly considers the impact of actions on the environment and society, fostering responsibility throughout the organisation.
WHY JOIN BUS IREANN? Joining Bus ireann means becoming part of a respected national transport company that plays a vital role in connecting communities across Ireland.
We are committed to supporting our employees through competitive pay, professional development opportunities, and a positive work environment that encourages career progression and work-life balance.
As part of our commitment to employee well-being and long-term career development, we offer a comprehensive range of benefits. xyswxtq
BENEFITS Contract: Permanent Annual leave: 20 days Subsidised GP Scheme for yourself, your partner and dependents up to age of 16 Travel concession on CIE services for yourself and dependents Residential travel on CIE services to and from workplace Pension Scheme Welfare Scheme Employee Assistance Programme Study scheme HOW TO APPLY If youre ready to shape the future Bus ireann, please click in the apply button below by close of business on 10th July 2026.
Bus ireann is proud to be an equal opportunities employer, committed to fostering a diverse and inclusive workplace where everyone can achieve their potential.
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Sprachkenntnisse
- English
Hinweis für Nutzer
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