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Executive Sales Support Administrator
Ethos Laboratories
- Newport, Rhode Island, United States
- Newport, Rhode Island, United States
Über
Duration: 4 Months, PT/FT (Potential to go Perm)
JOB OVERVIEW The Executive Sales Support Administrator provides administrative support for the VP of Sales and Director of Sales. Works independently on special projects according to agreed timelines and special requests. This role will perform a variety of tasks for the sales team, and will report directly to the Vice President of Sales.
ESSENTIAL FUNCTIONS
Keep apprised of customer sales activities to assist VP of Sales, Director of Sales, Regional Sales Managers and Territory Managers
Provide timely reporting, as needed to Vice President of Sales and Sales Director in regard to sales functions developed to enhance the operation of Sales
Tradeshows – Act as lead on local and national tradeshows including contracting - tracking lead lists
Sales Contests – track rankings on a daily basis.
New Account Setup – Thorough understanding of all components involved in setting up new accounts, act as first backup for New Account Setup.
Work with internal staff to assist with customer ordering process as needed
Responsible for tracking quotes for Elkay and EMR quotes for integrations to ensure timeliness
Track sample volume to determine account qualification
Seeks best rates for hotel accommodations for meetings
Coordinates all flights and accommodations for those not able to access Certify including, interviewees, trainers, and guest‑speakers
Tracks and reconciles billing and invoices related to training and hotel accommodations
Schedules and organizes complex activities such as meetings and conferences
Assist with the coordination of sales events, such as training, conferences, and meetings
Provide administrative support to the Revenue Cycle Manager and Vice President of Finance on revenue cycle and finance-related projects.
Process and fulfill medical records requests, including both electronic and paper requests, while maintaining patient confidentiality and compliance with applicable privacy regulations.
Assist with obtaining and tracking billing authorization requests.
Assist in researching and resolving assigned insurance claim denial categories.
Assist the Vice President of Finance with vendor invoice processing, accounts payable functions.
Other duties as assigned
PROFESSIONAL REQUIREMENTS
Regular and prompt attendance
Problem analysis and problem solving skills
Exceptional judgment and decision making ability
Confidentiality - Consistently handles confidential or business-sensitive information
Attention to detail and accuracy
Adaptability to ever changing priorities
Professional, high‑energy demeanor to match the fast‑paced, fast‑growth environment
Highly proficient in Microsoft Office applications
Salesforce application experience helpful
EDUCATION AND EXPERIENCE REQUIREMENTS
High School diploma/preference for some college
At least 2-3 years previous experience providing administrative support for a sales organization
KNOWLEDGE, SKILLS AND ABILITIES
Ability to communicate effectively, orally, and in writing
Strong communication skills / Strong interpersonal skills
Ability to multi‑task and work well under pressure with a calm demeanor, excellent organizational skills and ability see projects to completion
PHYSICAL REQUIREMENTS
Work in varying degrees of temperature (heated or air conditioned)
Position requires sitting, walking, reaching, bending, stooping, and handling objects with hands and/or fingers, talking and/or hearing, and seeing
DIRECT REPORTS
None
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Sprachkenntnisse
- English
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