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SALES & CATERING ADMINISTRATIVE ASSISTANT

Ponte-Vedra-Inn-
  • US
    Saint Cloud, Missouri, United States
  • US
    Saint Cloud, Missouri, United States

Über

SALES & CATERING ADMINISTRATIVE ASSISTANT Job Summary The Sales & Catering Administrative Assistant supports both the Sales and Catering departments through a combination of core administrative duties and assigned special projects. This role requires excellent communication, organization, and multitasking skills, along with the ability to manage priorities in a dynamic and collaborative environment.
Primary Responsibilities
Lead and execute special projects assigned by leadership, such as banquet and wedding menu updates, maintaining wedding portfolios, and managing vendor lists.
Provide comprehensive administrative support to the Sales & Catering Team, including generating daily activity reports, assisting with House Event BEOs, and building group bookings in Delphi.
Assist in preparing client proposals, contracts, and detailed sales or catering reports.
Help coordinate site inspections, client visits, and familiarization tours as needed.
Ensure accurate and up-to-date client data in Delphi and other systems to support effective client management.
Support pre-event and post-event processes as required by the Sales or Catering teams.
Manage incoming calls and departmental communications efficiently, redirecting requests as needed.
Perform general administrative tasks such as data entry, document filing, and office management duties.
Other duties as assigned by the Director of Sales or Executive Director of Catering & Conference Services.
Qualifications
High School diploma or equivalent; post-secondary education in Hospitality, Business, or a related field preferred.
Previous administrative or hospitality experience, particularly in Sales or Catering, is strongly preferred.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with CRM or catering software is a plus.
Strong organizational and time-management skills with a proactive mindset.
Professional written and verbal communication skills.
Team-oriented with a positive, flexible attitude and high level of discretion.
Paid Vacation/Holiday/Sick
Medical/Dental/Vision/Disability/Life
401K
Employee Discounts & Privileges
Benefits
Top pay
Flexible scheduling
Company provided uniforms and dry cleaning benefits
Resort discounts
Company provided 5-diamond training & certifications
The Ponte Vedra Inn and Club is an Equal Opportunity Employer and a Drug-Free Workplace. We provide equal opportunity without regard to race, color, national origin, religion, sex, age, marital status, or disability.
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  • Saint Cloud, Missouri, United States

Sprachkenntnisse

  • English
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