Administrative Coordinator 1-4

This is a full-time position located at the State Library in Baton Rouge, LA. The Administrative Coordinator provides comprehensive administrative and operational support to the Library Development (LD) Division of the State Library of Louisiana. The LD Division delivers services to all public library systems and state institutions across Louisiana, and this position supports communications and operations that are ongoing and frequently statewide in scope. This role supports the Associate State Librarian and LD staff, coordinates youth services and institutional programs, and ensures effective recordkeeping and administrative functions. The position requires strong organizational skills, attention to detail, and the ability to manage multiple responsibilities in a dynamic, service-oriented environment.

The State Library of Louisiana inspires and supports literacy and lifelong learning for all Louisianans through access to information, strengthening communities, supporting exceptional library services, and preserving Louisiana's heritage.

The State Library of Louisiana, its Board of Commissioners and staff value:

• Equal access to information for all citizens
• The literary and cultural heritage of Louisiana
• Intellectual freedom
• Reading

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Minimum Qualifications:

No experience or training is required. *Please include all work history and experience, as this will be needed to qualify at a higher level in the Career Progression Group and is also used to help calculate a starting wage.*

Job Duties:

• Assist with planning and coordination of continuing education events, including logistics, materials, and workshops for youth, teen, and institutional services
• Support development of program resources, study guides, training materials, and presentations
• Conduct research to gather background information and support program initiatives, reports, and evaluations
• Coordinate mailings and distribution of youth services information, publications, and early literacy materials
• Support Summer Reading programs, including creation of book lists, crafts, and workshop materials, and attend events statewide
• Promote and assist with youth-focused resources, including databases and early literacy initiatives
• Provide support to institutional services, including communication with libraries and coordination of interlibrary loan activities
• Maintain accurate records, files, databases, and documentation in compliance with state recordkeeping requirements
• Assist with data collection, reporting, audits, and administrative functions for division programs and partnerships
• Provide general administrative support, including managing communications, preparing and editing documents, and assisting with events such as the Louisiana Book Festival

Position-Specific Details:

• Appointment Type: This is a probational appointment. Current permanent status state employees may be required to accept a probational appointment.
• Career Progression: This position is in a Career Progression Group to an Administrative Coordinator 4. As part of a Career Progression Group, vacancies may be filled from this recruitment as an Administrative Coordinator 1, 2, 3, or 4 based on the qualifications of the selected applicant. Please refer to the "Class Specifications" page by clicking here for specific information of salary ranges, minimum qualifications and job concepts for each level.
• Work Schedule: This is a full-time position that reports in-office. This position may be required to work evenings, weekends, holidays, and/or overtime. This position may be required to travel.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes. Louisiana as a State, is a Model Employer for People with Disabilities.

For further information about this vacancy contact:

Pacee Wallace

Department of Culture, Recreation, & Tourism

1051 N. 3rd Street

Baton Rouge, LA 70802

Phone: 225-342-8202

pwallace@crt.la.gov