Project Administrator

We are currently representing a respected general contractor seeking a Project Administrator to support key construction operations both in the field and in the office. This role is ideal for a highly organized and detail-oriented professional who enjoys supporting fast-paced construction teams and ensuring that documentation, compliance, and communication are handled with precision.

The ideal candidate has prior experience in construction administration or project coordination, and is comfortable working in environments where RFIs, submittals, contracts, insurance, and compliance tracking are routine.

• Provide administrative support to Project Managers, Superintendents, and field teams across multiple active jobsites
• Track, log, and process RFIs, submittals, change orders, and meeting minutes
• Maintain organized project documentation using Procore, SharePoint, or other PM platforms
• Assist with compiling contract documents, insurance certificates, and compliance paperwork
• Support jobsite logistics by coordinating deliveries, scheduling meetings, and processing time-sensitive documentation
• Communicate with subcontractors, vendors, and consultants to collect and track required documents
• Help manage project kickoff, closeout, and O&M manuals as needed
• Assist with permit tracking, lien releases, vendor invoicing, and internal project reporting
• Maintain calendars, team updates, and progress tracking tools
• Provide general office support, including data entry, file management, and internal communication

2+ years of experience in construction administration, project coordination, or related administrative role

Strong understanding of construction terminology and documentation workflows

Proficiency in Microsoft Office (Word, Excel, Outlook); experience with Procore, Bluebeam, or similar platforms is a plus

Excellent organizational skills and attention to detail

Ability to manage multiple deadlines in a fast-paced, high-volume environment

Strong written and verbal communication skills

Professional and proactive approach to problem-solving

High school diploma or equivalent required; Associate's or Bachelor's degree in a related field is preferred

Competitive hourly or salaried compensation depending on experience

Full medical, dental, and vision insurance

401(k) with company match

Paid holidays, PTO, and sick leave

Career development opportunities within a growing construction team

Supportive, team-oriented work culture