Administrative Assistant II

Location: Vaccination Status + Booster Status ***** Don't note on Resume*** Campus: Radiation Oncology Job Title: Administrative Assistant II Number of Needs: 1 Reason for need: transition period between Dept. Administrator, the surge in workload due to recruitment work Duration of Assignment: Temp to hire, based on performance Is there a possibility to extend the assignment? yes Target Start Date: ASAP Will this position be virtual or onsite?: 100 % on-site USC Address where work is being performed: HSC Dept. of Radiation Oncology, 1441 Eastlake Ave, Los Angeles, CA 90033 Will this position require driving on the job? No Will workers have direct patient contact? No Are any COVID mandates in place?: Yes, universal masking Parking/Cost: 4/day Range:#####-#####/hour Bill Rate Range: #####-#####/hour Markup: 31.5% Dress code: Business attire Working days/hours: 40 hours per week position ONSITE, Monday through Friday. 7:30am-4:30pm or 8AM - 5PM Manager Name: Dr. Eric Chang, Edward Diaz, Shane Taylor (Stefano Mauro) Timecard Approver: Edward Diaz, Shane Taylor Interview Method (in person/video): In person & video Must Have's: High School Diploma, College Degree highly preferred**** Worked in the administrative unit of a complex academic medical center environment or medical school, or medical staff office. Ideally has experience supporting physician faculty or physician leaders like a vice chair, division chief, section chiefs Microsoft word, PowerPoint, teams, coordinating Teams or Zoom meetings. Familiarity with Qgenda, Concur, Workday, Aria & Adobe Acrobat. experience with purchasing office supplies, filling out expense reports, process reimbursements, create travel itineraries, hosting and managing visiting professors either virtually or on-site, manage the recruitment schedule of new faculty physicians. Scheduling meeting appointments answer telephone calls scheduling recruitment interviews preparing correspondences: memos, letters scheduling locums physician coverage on-boarding new physicians with orientation schedules handling physician credentialing application paperwork for new hospitals experience working with Hospital medical staff credentialing applications Campus - Non-Clinical Onboarding (CAN START PENDING CRIMINAL IF DRIVING OR HANDLING CASH IS NOT INVOLVED) Background Social Security Trace 7 year worked and lived found by SSN County Criminal F&M - 7 year Federal Criminal - 7 year Widescreen Plus National Criminal Search National Sex Offender Registry Application Temporary Work Agreement Harassment & Discrimination Pamphlet ON-CAMPUS: COVID 19 vaccination requirements: Proof of full COVID 19 Vaccination + Booster (s) Minimum timeframe Six (6) months after your primary series, either a second dose of Pfizer or Moderna; two (2) months after receiving a Johnson & Johnson single dose. Ages 16 and older. You will have a 30-day grace period to receive your booster after your primary series. If you completed the Pfizer or Moderna primary series, you are required to receive a booster no later than seven (7) months after your second dose. If you completed the Johnson and Johnson single dose, you are required to receive a booster no later than three (3) months after your single dose. MEDICAL/RELIGIOUS-TESTING OPTION: Unvaccinated individuals with previously approved medical or religious exemptions may retain an exemption from the booster requirement.