Facility Coordinator

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

As a Facility Coordinator at JLL, you'll serve as a vital operational partner to our Facility Management team, ensuring seamless day-to-day operations that keep our clients' workplaces running smoothly. This is an excellent entry-level opportunity for someone looking to grow within facility management. This role combines administrative expertise with hands-on facility support, requiring you to monitor operations continuously, coordinate with property managers on routine tasks, and act as a key point of contact for clients, visitors, and vendors. You'll manage procurement activities including issuing purchase orders, coordinating bid requests, and overseeing service contracts while supporting accounts payable and receivable processes. At JLL, we are collectively shaping a brighter wayfor our clients, ourselves and our fellow employeesand in this position, you'll contribute directly to creating exceptional workplace experiences. Your ability to multitask, maintain professionalism under pressure, and deliver outstanding customer service will be essential as you help coordinate maintenance activities, support special events, manage conference room reservations, and ensure minimal disruption to client operations. We embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career.

Provide continuous monitoring of office and facility operations, acting as the primary interface with clients, visitors, and guests to ensure exceptional service delivery

Assist the Facility Management Team with tactical planning and execution of team goals and objectives, supporting project management initiatives as needed

Manage procurement processes including property supplies and services, issue purchase orders, coordinate bid requests, and oversee service and construction contracts

Coordinate maintenance activities and schedules, providing clear direction to vendors, facilities staff, and service providers to ensure excellent execution with minimal disruption

Support special events, meetings, and conference room reservations in alignment with client needs and JLL requirements

Administer and maintain all vendor security badging access effectively, ensuring compliance with established protocols

Assist with budgetary requests, analysis, and reporting, including researching and documenting budget variances

Process accounts payable and accounts receivable transactions accurately and in a timely manner

Handle small facility management tasks including office move coordination and all additional assignments as directed, ensuring timely completion and appropriate follow-up with customers.

Minimum 2-4 years of experience in Facility or Property Administration

Superior customer service skills with a strong client-oriented approach

Proficiency in Microsoft Office Suite with advanced Excel spreadsheet skills and capability to customize administrative reports

Ability to maintain professionalism at all times, especially under stressful situations

Strong organizational skills with the ability to plan and manage work under time constraints

Ability to multitask effectively and work independently without direct supervision

Excellent written, verbal, and interpersonal communication skills.

Associate's degree in facilities management, building management, business, or other related field

Bachelor's degree in facilities management, business, or related field

Experience working in corporate or commercial real estate environments

Familiarity with facility management software systems and building automation platforms

Demonstrated comfort working onsite and interfacing directly with clients daily

Proven ability to balance multiple priorities simultaneously in a fast-paced environment.

On-site Downtown Chicago, IL and Lisle, IL

Monday Friday

$50,300 - $65,000 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Personalized benefits that support personal well-being and growth:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages through Daily Pay