PC - Project Coordinator - Commercial Sales DivisionAlpen High Performance Products Inc • Windham, Ohio, United States
PC - Project Coordinator - Commercial Sales Division
Alpen High Performance Products Inc
- Windham, Ohio, United States
- Windham, Ohio, United States
Über
Project Coordinator – Commercial Sales Division
Department:
Commercial Sales Division
Reports To:
VP – Commercial Architectural Sales
FLSA Status:
Exempt
Schedule:
Full-Time, On-site
Compensation:
80-90k per year, depending on skills and experience
Position Overview We are seeking a Project Coordinator to support our Commercial Division based in Boston, MA. This role is responsible for coordinating projects from contract through production, delivery, and closeout—ensuring alignment between sales, technical teams, customers, and manufacturing.
The Project Coordinator plays a central role in maintaining project visibility, tracking progress, and ensuring that scope, schedule, and documentation remain aligned throughout the lifecycle.
This is a hands‑on, detail-oriented position within a fast‑paced commercial construction and manufacturing environment.
Key Responsibilities Project Coordination
Coordinate commercial projects from contract through closeout
Track project milestones, schedules, and deliverables
Maintain consistent communication across internal teams and external stakeholders
Shop Drawings & Technical Coordination
Gather and organize project inputs including specifications, drawings, CAD files, and schedules
Coordinate with internal technical teams on shop drawing development
Interface with architectural teams to confirm design intent and basis‑of‑design alignment
Track shop drawing progress, revisions, and approvals
Maintain document control and version accuracy
Submittals & Approvals
Manage submittals and track approval status
Identify potential delays and communicate schedule impacts
Ensure approved documents align with downstream processes
Production Release & Order Coordination
Reconcile approved shop drawings with order entry in Paradigm (manufacturing integration platform)
Ensure alignment between approved scope, quantities, and contract value
Track production releases and coordinate with manufacturing
Identify and communicate long‑lead items
Closeout
Manage project closeout documentation including warranties and as‑builts
Ensure all contractual deliverables are completed
Contract & Change Management
Track contracts, revisions, and project documentation
Evaluate scope changes and coordinate next steps (change orders or service/warranty)
Ensure all changes are documented, approved, and aligned with project scope and billing
Billing & Financial Coordination
Support AIA billing and schedules of values
Coordinate billing submissions through Procore (construction management platform)
Align invoicing with contractor billing cycles
Coordinate transfer of title documentation to support billing
Manage lien waivers, insurance documentation (COIs), and compliance requirements
Scheduling & Issue Tracking
Maintain project timelines and track key milestones
Identify and communicate schedule impacts
Track and follow up on open issues to resolution
Logistics & Delivery Coordination
Coordinate jobsite deliveries with manufacturing, carriers, and customers
Track delivery schedules and communicate updates
Monitor and document delivery issues (shortages, damages, remakes)
Systems & Data Management
Utilize Microsoft Excel for tracking and reporting
Maintain project visibility and pipeline updates in Salesforce
Ensure consistency and accuracy across systems
Qualifications
3–7+ years of experience in construction, manufacturing, or commercial project coordination
Experience with CRM systems (Salesforce preferred)
Experience with shop drawings, submittals, and construction documentation
Familiarity with AIA billing and construction billing processes
Experience with Procore or similar construction management platforms preferred
Strong proficiency in Microsoft Excel
Experience with order/configuration systems (Paradigm or similar) is a plus
Strong organizational and communication skills
Ability to manage multiple projects simultaneously
Detail‑oriented with a proactive, problem‑solving mindset
What Success Looks Like
Projects Move from contract through production and delivery without delays or gaps
Shop drawings, order entry, and contract scope remain aligned
Billing is accurate and submitted on schedule
Communication between teams and customers is clear and consistent
Issues are identified early and resolved proactively
Deliveries are coordinated and predictable
THIS POSITION OFFERS THE OPPORTUNITY TO BE DIRECTLY INVOLVED IN THE EXECUTION OF COMPLEX COMMERCIAL CONSTRUCTION PROJECTS WITHIN A GROWING ORGANIZATION
#J-18808-Ljbffr
Sprachkenntnisse
- English
Hinweis für Nutzer
Dieses Stellenangebot stammt von einer Partnerplattform von TieTalent. Klick auf „Jetzt Bewerben”, um deine Bewerbung direkt auf deren Website einzureichen.