Information Technology Project Coordinator
Concero
- Phoenix, Arizona, United States
- Phoenix, Arizona, United States
Über
Essential Duties and Responsibilities: Project Coordination & Delivery
Support end-to-end delivery of IT infrastructure and construction-related projects, including planning, execution, monitoring, operations, and project closeout
Coordinate project activities across internal teams, operating companies, vendors, contractors, third-party partners, and cross-functional trades
Assist senior Project Managers in managing project workflows and executing projects according to established methodologies and playbooks
Ensure accountability for project timelines, deliverables, and stakeholder commitments to ensure successful project completion
Develop mitigation and remediation plans to address project challenges and minimize delivery risks
Project Planning & Scheduling
Assist in defining project scope, objectives, deliverables, schedules, and success criteria
Develop detailed project plans, task lists, schedules, and execution timelines for infrastructure and construction initiatives
Coordinate meetings, onsite visits, project walkthroughs, and estimation activities
Prepare weekly project status updates and track progress against milestones and deadlines
Support resource coordination and planning activities to align staffing and project needs
Identify, assess, and track project risks, issues, dependencies, scope changes, and schedule impacts
Provide recommendations for improving project management playbooks, processes, and operational efficiencies
Stakeholder & Communication Management
Work closely with experienced Project Managers to understand stakeholder priorities, business needs, and communication strategies
Provide regular project updates and status reporting to leadership, stakeholders, and project teams
Facilitate project meetings, document meeting notes, capture action items, and ensure follow-through on assigned deliverables
Coordinate communication and documentation between multiple trades, vendors, and departments to maintain project alignment
Escalate unresolved or high-priority risks and issues to senior stakeholders as needed
Documentation & Tracking
Develop and maintain project documentation, execution plans, schedules, status reports, and tracking tools
Design and organize project documents to support execution, compliance, and operational readiness
Collect, organize, and maintain documentation from vendors, contractors, and various project trades
Document project outcomes, decisions, and lessons learned to support continuous process improvement
Assist with project cost tracking, billing coordination, and development of project cost profiles
Other Duties
Regular, consistent and necessary to meet the needs of the business
Assists the leadership team and other team members with various research projects and/or special projects
Performs other duties and responsibilities as assigned
Must conduct self in an ethical, legal, and responsible manner at all times
Must adhere to the policies, principles, and guidance within the Employee Handbook and Code of Conduct
Education/Experience
Associate’s degree in information technology, Engineering, or related field, or 1+ years of experience supporting or coordinating Construction or IT projects (preferred)
Familiarity with project management methodologies (Agile, Kanban, Hybrid, Waterfall)
Strong organizational and documentation skills
Experience gathering and documenting business and technical requirements
Excellent communication and stakeholder coordination skills
CAPM, PMP, or PRINCE2 certification is preferred
Experience working with cross-functional and distributed teams is preferred
Exposure to IT infrastructure, networking, cloud systems, or construction projects are nice to have.
Must be proficient in the Microsoft Office Suite, including Outlook, Excel, PowerPoint and Word
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. The noise level in the work environment is usually moderate. The workplace is in a corporate office environment and the temperature in the work environment is usually moderate. The position’s primary office is the Phoenix, AZ office; however, telework or work at home, on the road, or in a satellite location for portions of the workweek may occur, depending upon project needs and requirements in coordination with your direct supervisor and/or most senior leader of your department. Occasional travel may be required.
Physical Demands
Must be able to walk, bend, stand, and reach constantly during a workday
Must be able to lift 15 – 20 lbs.
Standing for long periods of time (4-5 hours) occasionally
Must be able travel via plane or car to events
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Sprachkenntnisse
- English
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