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Project Administrator
ITG Communications
- Houston, Texas, United States
- Houston, Texas, United States
Über
The Project Administrator, Construction provides critical administrative and operational support to construction teams by ensuring accurate project documentation, billing validation, and timely project closeout.
This role plays a key part in maintaining data integrity across construction, finance, and client reporting by managing as-built documentation, reconciling production data, and supporting cross-functional communication. The Project Administrator helps drive efficiency, reduce billing discrepancies, and ensure projects are properly documented from initiation through completion.
Responsibilities
Compile, organize, and maintain complete as-built (as-built) packages in accordance with company and client standardsCollect and verify project documentation, including maps, production reports, and supporting recordsEnsure all required documentation is complete, accurate, and submitted on time for project closeoutCompare production data (maps, field reports) against billing submissions to identify discrepanciesAct as a quality control checkpoint between Construction and FinanceIdentify and flag underbilling or overbilling issues and communicate findings to Construction CoordinatorsSupport reconciliation of production codes to ensure accurate client billingMaintain and update internal tracking systems, spreadsheets, and Smartsheet's with real-time project statusesMonitor project progress and ensure data consistency across systemsGenerate reports to support management visibility into production and project completionProvide direct administrative support to Construction Coordinators and Project ManagersCollaborate with Finance, field teams, and vendors to gather required informationCommunicate effectively with internal teams and external stakeholders regarding project documentation and statusIdentify opportunities to improve documentation, tracking, and reporting processesSupport implementation of standardized workflows and toolsAssist leadership in improving operational efficiency and data accuracy
Key Measures / Key Performance Indicators:
Accuracy and completeness of as-built packagesReduction in billing discrepancies (under/overbilling)Timeliness of project closeout documentationData accuracy across tracking systemsResponsiveness to internal and client requestsEfficiency improvements in reporting and documentation processes
Requirements
Education: High school diploma or equivalent required
Experience:
1-3 years of experience in cable, telecom, or construction environments1-3 years of administrative or project coordination experience preferred
Exposure:
Construction project lifecycle (initiation through closeout)Telecom infrastructure (fiber/coax, aerial and underground)Financial reconciliation and billing processesCross-functional operations (Construction, Finance, Field Teams)Project tracking systems and reporting tools
Factors critical to success at ITG Communications for this position:
High attention to detail and accuracyStrong organizational disciplineAccountability and ownership of assigned projectsAbility to identify discrepancies and problem-solve proactivelyEffective communication across departments
Physical Requirements
Prolonged periods of sitting and computer useOccasional lifting of documents or office materials
Additional Comments
ITG is an equal employment opportunity employer. ITG's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. ITG also prohibits harassment of applicants or employees based on any of these protected categories. It is also ITG's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sprachkenntnisse
- English
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